West Virginia Rural Health Education Partnerships/Area Health Education Centers

1992-01R

Affiliation Agreements and School/Consortia Assignments

describes mechanisms for state funds to flow from higher ed budget to site and assigns schools to serve as pass through agents for consortia

Approved 5-19-2003

1994-01

Minimum requirements for student rural rotations and requirements for school based orientations

describes requirements and mandates three month rotations and contents of orientation for students by schools

approved
11/18/96

1995-01

Site Involvement in Complementary Projects to WVRHEP

gives guidelines and clarifies expected roles of training sites in projects which complement the mission of WVRHEP

approved
6/8/95

1995-03

Formation of Consortia Level Governing Boards

extends authority of Panel (as designated in SB 161) to form local governing boards and thereby extends Board of Risk coverage to local board members & specifies charge to local boards.

approved
11/13/95 to be fully implemented by 7/1/96

1995-04

Minimal components of IDS

outlines conditions and requirements for IDS training at sites

approved
11/13/95 wording change 11/17/03

1995-05

Minimal requirements of WVRHEP student status

95-05 revised and combined with 95-06 to become 98-02

approved
11/13/95

1995-06

Student Attendance

95-05 revised and combined with 95-06 to become 98-02

approved
11/18/96

1995-08

Faculty and Staff Salary Guidelines

establishes guidelines for local consortia boards to set their own policies on selection of field faculty and salary

approved
11/18/96

1995-09
(revised)

Preparation and timely submission of Monthly Reports

set monthly reporting requirements and time frames

approved
7/15/96
revised
4/11/00

1995-10

Definition of Field Faculty
(revision and combination 95-10 and 95-11)

defines the requirements for holding Field Faculty

status in WVRHEP

approved
3/17/97

1995-10
(old)

Definition of a WVRHEP Preceptor

defines requirements to hold status as preceptor

approved
3/17/97

1995-11
(old)

Definition of WVRHEP Professor

defines requirements to hold status as professor

see above

1995-12

Compliance with federal law on Institutional Review Board (IRB) of Research Projects conducted at the WVRHEP training sites

defines the procedure for obtaining exemption from IRB review or IRB approval

approved
7/15/96

1996-01

Duties and Responsibilities of Consortia Level Boards

specifies duties and make up on local consortia boards

approved
3/11/96
effective on or before
7/1/96

1996-02
(revised)
re-posted
05/2001

WVRHEP Committee Structure

specifies all standing committees and the charges and duties, in some cases specifies the make up on the committee

approved
3/11/96
effective
1/1/96

1996-03

Reimbursement of student travel expenses

establishes guidelines for circumstances under which consortia can reimburse travel for students

approved
11/18/96

1996-04

Collaboration of Schools and Sites on Student Conduct while on rotation

establishes procedure for schools and sites to work together concerning student compliance with school s established code of conduct

approved
11/18/96

1996-05

Creation of Faculty Development Committee

establishes Faculty Development as a standing committee and specifies duties, responsibilities, and membership

approved
11/18/96

1996-06

Designation of "On-site Director of Clinical Education.."

defines functions for on site FD

approved 3/9/98

1996-07

Consortium Level Faculty Development

charges each consortium to plan for Fac Dev in consortium

approved
7/13/98

1996-08

Application of Technology for Fac Dev

Fac Dev Com

Pending

1997-02

Definition of Primary Care Rotations

defines what is primary care rotation and method for sites and schools to approve others

approved
3/9/98

1998-01

Formation of Student Advisory Committee

establishes student advisory function to review and develop policy, have role in orientation, health fair planning, defining Com service, etc.

approved
5/11/98

1998-02

Minimal Requirements for WVRHEP Students Status (Replaces:
Policies 95-05 & 06

combines and revises previous policies and set definition of student requirements to be counted as WVRHEP

Rewritten and reapproved 11-10-08

1998-03

Approval of out-of-state students for rural rotations in WVRHEP training sites

spells out procedure and criteria for approval of students from out of state schools requesting rotations in WVRHEP sites

revised 5-17-04
approved

1998-04

Revision of Field Faculty Member Position Description

re-defines the requirements for holding Field Faculty Position (effective 11/15/99)

approved
11/15/99

2000-01

Nepotism Policy

defines what will be considered nepotism

approved
7/17/00
effective
8/1/00

2001-04

Expenditure Documentation

Policy and procedures of expenditure documentation

approved 7/1/01

Revised

2001-07R

Program Payments to Lead Agencies

Policy and procedures of Program Payments to Lead Agencies

approved 7/1/01

Revised 7-1-2005

scjobde.pdf

Site coordinators job description

Defines site coordinators job description

approved 2/12/02

revised July 2004

2002-02

Conflict of Interest

Policy to disclose potential conflicts of interest by local consortia board members.

approved 5-20-02, effective 7-1-02

2003-01

Health Insurance Portability and Accountability(HIPAA) Training Responsiblities

To ensure HIPAA compliance

approved 3/17/03

Resolution

approved Nov 17, 2003

2004-01

Needlestick/Blood/Body Fluids Exposure Policy

Approved November 15, 2004

2004-02R

Policy Statement to encourage a more even distribution of Medical Students

To encourage a more even distribution of Medical Students

Revised 6-15-2009

2007-01

End of the Year Close-Out Procedure

Policy for handling end of year funds

Approved March 12, 2007

Approved August 13, 2007

Revised 9-21-2009