Curriculum/Outreach Committee Meeting
Days Inn,
Flatwoods
In attendance: Patti Crawford, Dennis McCutcheon, Ralph Utzman, Lynne Sandy, Lora Adkins, Carla See, Shannon Bell
Patti Crawford called the meeting to order in Kathleen Bors's absence.
Approval of Minutes
Patti read the minutes from the last meeting (November 2002). The minutes were accepted.
Old Business
Visions Document: Patti handed out copies of the Visions document with the Outreach/Curriculum Committee's documentation of progress in blue. Shannon and Patti noted that they were responsible for writing a response for 4.2 and that although they have been making progress on the actual recommendation, they have not had time to get together and write it out. They will do so before the next meeting. Carla See stated that she, Norm Ferrari and Imogene Foster have not yet met about their section (2.1) but that they too would have a response formulated by the next Outreach meeting.
In reference to the Schools Committee's assignment to define "Clinical Service" in 2.1C, Carla stated that the committee had come up with a definition last spring, but something happened to the minutes that were recorded from that meeting. She suggested that this may have occurred because Sandy Baker was taking the minutes and she moved to another section of WVU soon after. In the move, the minutes may have gotten lost and never transcribed to the web.
The Advisory Panel was updated about the Visions Document report in November.
New Business
April, Kathryn, and Patti had a conference call on Thursday, March 13th about the way in which we need to move forward with the Visions Document. Patti suggested that we come up with a workplan with a projected due-date to give to all of the committees. It is a little overwhelming to the committee members to just receive the entire Visions Document and be told "update your section." We should just pull out the pieces each committee is responsible for, put it on a separate piece of paper, and distribute it to the committees.
Patti reminded the committee that RHEP will be up for reauthorization and reappropriation in 2004, and so it is really important for us to have a timetable for when and how the recommendations in the Visions Document will be completed. Lynne asked who should be the person to receive the type-written responses to the recommendations, and Patti stated that April Vestal is the repository. It will be necessary to receive the responses before the May 2003 meetings.
The committee proceeded to go through the Visions Document to go over which committees still needed to report on their assignments:
- 2.1 - The Site Coordinators will create a sub-committee to tackle this. Lora Adkins will Chair.
- 2.1 B - The Faculty Development Committee needs to give a written response to this section. Ralph stated that their next meeting is April 11th, but that it is a very full agenda so the Visions Document probably won't be able to be addressed at that meeting. Patti suggested that April send the information for which the Faculty Development Committee is responsible to them, and they could either create a workplan through a subcommittee or the Chairs could just handle it.
- 2.2 - The Office of Rural Health is listed as the group responsible, but the Office of Epidemiology is also a partner with the HP 2010 Workgroup. It was decided that the Outreach Committee should submit the same response for 2.2 as they do for 4.2 (Patti and Shannon are responsible for this).
- 3.1 -
The Evaluation Committee is addressing this, but some of the work done
with HP 2010 also applies in regards to what the workgroup is doing in
linking HP 2010 Objectives and Community Service in the TRACKER system.
- Carla
recommended that a spreadsheet be made with key words and committees that
would be used as a checklist. When a committee is asked to have their part
in by a certain date, then can have a simple checklist April or whomever
can use to see whether they did all of their components or not. Carla did
a sketch of the checklist, and
- 3.3 -
The Recruitment and Retention Committee was assigned this task, but
- 3.4 - The Site Coordinator group needs to respond to this. Lora Adkins will take this to the Site Coordinator meeting and form a subcommittee.
- 4.1 -
- 4.3 - We need Derrick to put a link to County Health Profiles on the website. Maybe there could also be a section on improving health outcomes. The Consortia boards could talk about what the workplan is for the pilot sites.
- 5.2A - Patti noted that the wording changes that were discussed at the last Curriculum/Outreach meeting do not seem to have been included into this version of the Visions Document. There was consensus that we had decided to change the phrase "students will have mastered" to "students will have experience with."
- 5.2B - It was decided that the Site Coordinator group also needs to address this section. It was suggested that Jane Horst be asked to write about AHEC under this section and Chuck be asked to write about the Appalachian Adventure. Again, Lora will be in charge of taking this back to the SC group.
The group also agreed that it was very important for the responses to the document to be very "action-oriented" and not blanket statements like "we agree with this recommendation." The response needs to tell the actions that have been taken or will be taken and what the timeline is.
The meeting was adjourned at