Evaluation Minutes November 1999
WVRHEP Evaluation Committee Meeting Minutes
November 15, 1999
Members Present: Kelly Blake, Jodie Jackson, Helen Baker, Karen Fahey
Members absent: Ron Fleshman, Randy Lowe, David Martin, Annie McIntosh,
Trisha Petitte, Jo Ann Raines, Penny Rose, Steve Thomas, Tom Whittier
(Absent members were emailed and faxed for approval of minutes)
The evaluation committee members discussed the distribution of the
open-ended responses on the Student Evaluation of Rural Field Experiences
in relation to confidentiality. Suggestions were made to change the
wording of the letter that goes to students to ensure that the students
understand that results are reported by discipline, school and site and
that consortia board members are privy to results as well as
administrators, site coordinators and campus and field faculty.
Regarding the Student Evaluation of Rural Field Experiences, the Evaluation
Committee recommends the following:
1. The letter to students should be changed as stated above. Student
names will NOT be identified anywhere.
2. Means and frequencies for the responses of closed-ended questions
should be available on-line quarterly for site coordinators, clinical
coordinators, designated campus faculty, and designated
administrators. Means and frequencies will be reported semi-annually until
the survey is on-line.
3. Open-ended responses should also be reported quarterly on line with
access only by site coordinators, on-site clinical coordinators, designated
campus faculty representatives and the Director and Associate Director of
WVRHEP. Open-ended responses will be reported semi-annually until the
survey is on-line. In order to avoid harm to a specific field faculty's
reputation, discussion regarding comments about specific sites and field
faculty should only take place between those people with authorized access
to this information. Discussion in public meetings, including WVRHEP
meetings, should be on general terms specific sites or field faculty
should not be mentioned. Failure to comply will result in revocation of
these privileges. Open and closed-ended responses should not take the
place of school evaluations of rural field faculty. Site Coordinators and
on-site Clinical Coordinators would only have access to responses for their
specific site, however, designated campus faculty and Director and
Associate Director of WVRHEP would have access to all sites.
4. Responses should be reported by discipline, school and the 17 lead
sites.
5. If comments regarding discimination and harassment based on age,
color, disability ethnic origin, marital status, pregnancy, race, religious
beliefs, sex, sexual orientation, socioeconomic status and veteran status
are noted on the returned evaluation form by the Office of Health Services
Research, the WVRHEP Executive Director should be notified immediately and
the Executive Director should contact the site coordinator and the
appropriate person at the student's and faculty member's affiliated school.
The committee developed the following Guidelines for Sharing Information
with Site Administrators and Board Members:
1. Confidentiality regarding identification of students should be
maintained.
2. Site coordinators will omit the specific names of field faculty and
site when sharing open-ended responses with their respective board.
Report on Tracker
Kelly Blake reported the following for Mike McCarthy: Data entry for
evaluation of IDS will be available on TRACKER in January, 1999. Data
entry of the Student Evaluation of Rural Field Experience will begin in
January, 1999, and will be a work in progress for a while after that (i.e.,
Mike McCarthy and Trisha Petitte will be working out "bugs").
Jodie Jackson handed out a draft evaluation plan for the assessment of the
financial incentive programs in the state. This evaluation will be funded
through the Robert Wood Johnson Foundation (RWJF) initiative, Rural Health
Access Program, received by the Center for Rural Health Development. This
evaluation will include grant dollars for the development of a format for
statewide, uniform data collection on current and past obligated
scholarship/loan repayment recipients and data collection via survey and
focus groups on past scholarship recipients' assessments of their financial
incentive program(s). For more information, contact Jodie Jackson at 293-6999.
Jodie also explained that funding was cut dramatically by the RWJF for the
proposed statewide locum tenens program. The limited funds available will
be applied to a pilot program currently being established by the Partners
in Health Network, which serves 16 counties in south-central West Virginia
(for more information contact Hilda Heady at 293-6753). Funding for the
continuation (but not expansion) of the Recruitable Community Project was
provided by this grant as is the development of a statewide placement
system through WVBPH and medical schools. For more information on these
two programs, contact Caryl Kramer (293-2895) and Linda Atkins (558-4382),
respectively.
Jodie Jackson handed out a copy of the Executive Summary of Ken Shannon's,
(MD, WVU, Family Medicine) proposal for a formal evaluation of WVRHEP that
was submitted as part of his RWJF Generalist Physician Faculty Scholars
Program application that will provide some researcher support in the
evaluation of RHEP, if funded. Funding announcements will not be made by
RWJF until Spring, 2000. For copies of the Executive Summary, contact
Jodie Jackson at 293-6999.