Evaluation Minutes March 2000
DRAFT
WVRHEP Evaluation Committee Meeting Minutes
March 20, 2000
Members Present: Kelly Blake, Jodie Jackson, Helen Baker, Trisha
Petitte,
Annie McIntosh, Penny Rose, Steve Thomas
Members absent: Karen Fahey, Ron Fleshman, Randy Lowe, David Martin, Jo Ann
Raines, Tom Whittier
Others present: Jennifer Allen, Carla Campbell, Chuck Conner, Kathryn
Greenlief, Joanie
Hypes, Elizabeth Richmond, Amy Thomas, Malinda Turner.
Trisha Petitte gave site coordinators results of the student evaluations of
rural field experience for the fourth quarter of 1999 with comparative data
from 1997 to 1999. She explained that, beginning January 1, 2000, that
reference to specific sites and names of site coordinators, field faculty, etc
will not be removed from the responses to open-ended questions and that this
information will be available over the WVRHEP web site to site coordinators,
specific school coordinators and specific WVRHEP administrators with use of a
password. Emphasis on the confidentiality of this information will be
emphasized to the school coordinators. Site coordinators may choose to delete
this identifying information upon presentation to their individual boards.
Hard copies of the Student Evaluation of Rural Field Experience data will
still
be mailed directly to Trisha as it has in the past and entered into the Access
database as it has in the past. Trisha will then enter the data into graphs
via Power Point on a quarterly basis and transfer the data to Mike McCarthy
who will put it on the WVRHEP web site. Data will be available as it has been
in the past: by individual school (for WVU, WVSOM, and Marshall), by
discipline, by consortia (provided to Mike McCarthy by site coordinators on a
template that compares their consortia to the WVRHEP project as a whole) and
for all students together. Data for all students together will be
presented as
it has in the past: in Power Point along with the same data for the two
previous years. Trisha and Jennifer Allen will develop the template for the
site coordinators along with instructions for use of the template. An n of 10
is required for data analysis. Mike McCarthy will have a protocol of the
password protected information at the May Evaluation Committee meeting.
In addition to the site coordinators, the following school coordinators will
have total access to the data:
Alderson Broaddus Physician Assistant program: Sharon Boni, RN DNSc
College of West Virginia: Deborah Campbell
Marshall University School of Medicine: Jo Ann Raines
Marshall University School of Nursing: Lynn Welch, RN, EdD
West Virginia School of Osteopathic Medicine: Patty Crawford
West Virginia University School of Dentistry: Richard Meckstroth, DDS
West Virginia University School of Dental Hygiene: Christina DeBiase
West Virginia University School of Medicine: Jodie to verify
West Virginia University School of Medicine CAMC: Kathleen Bors
West Virginia University School of Nursing: Imogene Foster, RN, MSN, MA, EdD
West Virginia University School of Pharmacy: Clarke Ridgway, RPh
West Virginia University Department of Occupational Therapy: Jodie to verify
West Virginia University Department of Physicial Therapy: Ralph Utzman
The following Administrators will have access to all data:
Executive Director of WVRHEP
Associate Director of WVRHEP
Trisha will continue the policy of immediately notifying Hilda of any adverse
comments needing immediate attention.
Due to issues of anonymity and possible duplication of data entry, students
will not be completing their evaluations on-line at this time.
Jodie Jackson informed the Committee that Ken Shannon, MD, did not receive the
Robert Wood Johnson Generalist Faculty Scholars Program grant. Jodie
emphasized that there is momentum now for a more rigorous RHEP evaluation -
that Ken Shannon and Don Pathman, MD (researcher/consultant from the Cecil
Shepps Rural Research Center in Chapel Hill) are still very interested in this
project. Jodie also emphasized the importance of being prepared for specific
questions from the legislature, especially in light of the fact that the
second
reauthorization of the RHI Act of 1991 is coming up in one year (2001). The
Office of Rural Health will continue to be on the look-out for other grant
opportunities for this purpose. Supplementation by RHEP Special Project funds
could serve as in-kind money needed for many grant opportunities.
Jodie pointed out that there is an opportunity to dovetail the proposed RHEP
evaluation with grant dollars provided by the West Virginia Rural Health
Access
Program to the WVU Office of Rural Health for evaluation of the state’s
financial incentive programs and save money but we would still need to come up
with reimbursement for approximately 20% Ken Shannon’s time, consultation time
for Don Pathman, and salary supplementation dollars for the data entry person
that will be hired to work on the financial incentive evaluation. The WVU
Office of Rural Health would contribute significant in-kind personnel time.
Helen Baker suggested that similar types of data are already being
collected at
WVSOM and questioned whether this proposed research would provide new
information.
Mike McCarthy demonstrated the new web-based form for Student Evaluation of
IDS. The site coordinators will be entering evaluation responses directly
into
TRACKER along with information on the date of the session, the topic of the
session and the facilitator of the session. Mike will be providing data from
the site coordinator to Trisha who will download and analyze in narrative
form. After enough data on IDS sessions has been accumulated, Trisha will
additionally be able to prepare reports by facilitator upon request.
During the roundtable, it was brought to the committee’s attention that the
RHEP Annual Report reflected a decline in RHEP rotations and other rural
rotations. The question arose as to whether anyone in the RHEP system was
looking at that issue and if no-one was, should the Evaluation Committee be
doing that? Kelly said she would bring up the issue in her report to the
Advisory Panel that afternoon.