Evaluation Minutes May 2000
DRAFT
WVRHEP Evaluation Committee Meeting Minutes
May 15, 2000
Members Present: Kelly Blake, Jodie Jackson, Helen Baker, Trisha
Petitte,
Annie McIntosh, Penny Rose
Members absent: Karen Fahey, Ron Fleshman, Randy Lowe, David Martin, Jo Ann
Raines, Steve Thomas, Tom Whittier
Others present: Elizabeth Richmond, Anna Reno
The protocol to access results of Student Evaluation of Rural Field Experience
via TRACKER has not yet been developed by Mike McCarthy. This will be
available in July.
Policy regarding Student Evaluation of Rural Field Experience
The evaluation Committee decided that reports by school, by discipline, and by
consortia on the Student Evaluation of Rural Field Experience would be
available
three times per year (see below). A report which compares the responses of
all
students in the present year compared to bar chart against the two previous
years will be made available on the web by January 31 of each year.
Access to data that includes their students will be given to select school and
RHEP representatives. These people include Site Coordinators (to their own
consortia only), Sharon Boni (AB PA), Kathy Bors (WVU medicine), Deborah
Campbell(CWV-PA), Melanie Collier (OT), Patti Crawford (WVSOM), Anne Cutlip
(WVU medicine), Christina DeBiase (WVU dental hygiene), Norm Ferrari (WVU
medicine), Imogene Foster (WVU nursing), Richard Meckstroth (dentistry),
Joanne
Raines (MU Medicine), Clarke Ridgway (pharmacy), Jamie Shumway (WVUmedicine),
Ralph Utzman (PT), and Lynne Welch (MU Nursing). Access to all data will be
given to Hilda Heady (Executive Director, RHEP), April Vestal (Associate
Director, RHEP), and Jodie Jackson (co-chair of the Evaluation Committee).
Access to all data was declined by Kelly Blake, co-chair of the Evaluation
Committee.
Schedule for Reports, Year 2000:
Data Collection PeriodReport Available from TrishaPosted to TRACKER
March 15 June 30, 2000July 31, 2000Ask Mike
July 1 September 30, 2000October 31, 2000Ask Mike
October 1 December 31, 2000January 31, 2001Ask Mike
Schedule for Reports, Years 2001 and Beyond:
Data Collection PeriodReport Available from TrishaPosted to TRACKER
January 1 April 30May 30Awaiting feedback from Mike
May 1 September 30; October 15Awaiting feedback from Mike
October 1 December 31January 31Awaiting feedback from Mike
The Evaluation Committee recommends that site coordinators give their
respective Director of Clinical Education a copy of the reports, editing out
identifying, negative open-ended responses if appropriate.
Policy regarding IDS Narrative Reports
Reports will be done once per year. Data for present year (June 1, 1999 May
31, 2000) will be due to Trisha by June 30, 2000. Trisha’s report will be
complete by July 31, 2000. Report will be posted on TRACKER by ____( Awaiting
feedback from Mike)_________.
Future years (beginning with June 1, 1000 May 31, 2001 data) will be entered
into TRACKER by June 15. Trisha’s report will be complete by July 15. Report
will be posted on TRACKER by
___( Awaiting feedback from Mike)
OTHER BUSINESS
The Evaluation Committee voted to approve the proposed request for funding for
the RHEP Evaluation from the RHEP Special Projects Fund. Jodie Jackson and
Kelly Blake will present this request to the Finance Committee today.
The Evaluation Committee voted to change the wording of the focus of the
Evaluation Committee in WVRHEP Policy 96-02 as follows:
The evaluation committee is responsible for establishing guidelines and plans
for the evaluation of the WVHREP program through:
1) Ensuring the maintenance and implementation of tools that evaluate the
student perspective of the RHEP experience and
2) Oversight and recommendation of activities and/or policies that evaluate
the
recruitment and retention impact of the WVRHEP program.
Due to lack of time, the Evaluation Committee decided to delay discussion
regarding the decline in RHEP rotations and the discussion of the Field
Faculty
Survey until the next meeting, July 17, 2000, 10:30 12:00.