Evaluation Minutes september 2007
Minutes
WVRHEP Evaluation Committee
September 10, 2007
Members Present: Rose Albert, Sharon Giles, Hilda Heady, Jodie Jackson (Chair), Dalena Riggs, Ken Shannon
Jodie Jackson announced the winners of the student drawing for six prizes of $250. Eligible students included all students who submitted all evaluation forms requested of them (and who were graduates of 2007, 2008, or 2009. This year’s winners are:
Justin Douglas, WVU-M, 2007
Timothy Ward, WVU-M, 2009
Robert Lambert, MU-M, 2008
Lesley Watts, WVU-PT, 2007
Benjamin Peck, WVU-P, 2008
Ken Dolan, WVU-D, 2007
Students/graduates have been notified. Jodie is waiting to receive their paperwork.
Jodie distributed the SERFE response rate for 1/1/07 – 6/30/07. The overall response rate was down by 5%. Jodie informed everyone that the open-ended comments from the SERFE for this time period will be distributed by email this week.
Rose Albert informed the committee that three training sessions regarding use of the revised alumni verification feature of TRACKER took place in the past week. Attendance was good. Hilda asked about the number of AHEC directors attending and Rose said two. Jodie said that she informed people that only those people who were going to be assisting with verification needed to attend the training. Hilda said that she thought that all AHEC directors should attend. Mike McCarthy intends to post all verification data this week. Rose will inform everyone when the data is up and ready to verify. The deadline for verification is October 12, 2007.
Jodie informed the committee of WVU’s new IRB policy. The WVU IRB considers our data collection to be research that falls into the “exempt” category. We no longer have to submit annual reviews or submit paperwork to IRB regarding changes in the research protocol as long as those changes pose no risk to our subjects (i.e., students). The WVU IRB no longer considers the intent to do research a primary reason to go through IRB. The decision as to whether we need to go through IRB needs to come from RHEP and is based on the following question: do we consider our data collection to be primarily for the purpose of research or evaluation? If we were to consider it to be evaluation, then we could make our evaluation tools mandatory and we would close out our file in the WVU IRB. If we consider it to be research, then we cannot make the tools mandatory and we should not close out our files. Jodie’s WVU IRB contact, Lilo Ast, said that she was unclear what the views of journals and researchers are regarding mandatory evaluations. Jodie and Hilda were in agreement that we need to talk to some national researchers and journal editors regarding this before we make any changes in our research/evaluation protocol. These calls will be made as time allows. It was agreed that there was no need to put a rush on this.
Jodie informed the committee that the question on the SERFE (implemented 12/06/06) that specifically asks students to evaluate the SOLE module was inadvertently deleted back in March, 2007 when the new TRACKER 3 was implemented. It was reinstated last week.
Ken Shannon reported that he and April Vestal will present on RHEP and some SERFE analysis done by Dr. Shannon at the Society for Teachers of Family Medicine in Pittsburgh on October 17-19, 2007. Jodie suggested that Ken give this same presentation for RHEP at the November meetings.
Meeting adjourned at 10:45 AM