faculty development minutes december 1999
WVRHEP FACULTY DEVELOPMENT COMMITTEE
MEETING MINUTES
THURSDAY, DECEMBER 2, 1999
In Attendance: Rosemarie Cannarella, Imogene Foster, Mark Allen, Margaret
Novacich, Don Fidler, Dan Brody, Bob Foster, April Vestal, Sandra Baker
I. Approval of Minutes Minutes of the October 18, 1999 committee
meeting were unanimously approved (Brody/Foster).
II. Review date/place/time for Faculty Development Day The committee
discussed different meeting options and places including having the meeting
in conjunction with the Rural Health Conference or another discipline
specific statewide conference such as Hal-Wanger. It was decided that the
best option at this point was Snowshoe Mountain Resort. They are offering
wonderful rates for the conference rooms. The committee decided to reserve
Snowshoe for October 6-7, 2000 for the next Faculty Development Day
Conference (Foster/Allen). The contract requires a 30-day notice with no
penalties. The committee asked Margaret to provide historical information
to the committee on the budget for FDD conferences from 1995-1999 so that
the committee could look at ways to best budget dollars for the upcoming
conference. Margaret said that the budget for the 2000 FDD was $8,000 and
the committee could decide the best way to use this funding. Sandy will
get exact prices for food from Snowshoe to present at the next
meeting. Conversation centered on the fact that a lot of faculty do like
to (1) go to both Rural Health conference and Faculty Development but
together is a long time away from an office. (2) the Rural health
conference is held just before Halloween and a lot of folks with kids don't
like that (3) that a different place may attract more outside faculty that
have never attended (4) it is a family type resort that may attract some
extra folk as well.
III. Review of Field Faculty Survey Prepared by Helen Baker Imogene
passed out an article and asked that committee members review for the next
meeting. The article looks at other ways of presenting faculty
development. Imogene also plans to talk with Helen about listing some of
the suggestions on the survey. Margaret stated that this would fall into
Dr. Weston's request for $500,000 in additional funding from the Governor's
Budget for different types of Faculty Development. IRB Approval has been
given for use of the survey by WVSOM. April will check with Hilda to
assure this is all that needs to be done. Any other suggestions to the
survey form should be sent to Helen Baker (hbaker@wvsom.edu) before the
next meeting.
IV. Task working sheet for the On-Site Clinical Directors to help them
identify job tasks The committee decided that these would be identified
through the embellishment of the procedure. April and Rosie will work on this.
V. Consider special training for the On-Site Clinical
Coordinators The committee decided it would be a good idea to have
training specifically for the OSCD at the next Faculty Development
Day. This could be held on the Friday morning prior to the conference
opening. Dan agreed to speak with the OSCD's to see what type of training
they would like to have.
VI. Confirm meeting days for the next year for the committee The
following meeting dates were confirmed by the committee: Note that we opted
for Fridays mostly to hopefully get the maximum attendance (with the
exception of a meeting held in conjunction with MDTV use)
January 13, 2000, 2-5PM(after MDTV meeting), Days Inn, Flatwoods
February 18, 2000, 10AM-2PM, Braxton LRC
March 10, 2000, 10AM-2PM, Braxton LRC
April 7, 2000 10AM-2PM, Braxton LRC
Sandy will secure meeting rooms for the committee.
VII. Discussion of role of the OSCD in oversight of community service
projects and IDS sessions Each student on rotation has a preceptor of
record, and this will be reflected in Tracker once the revision has been
made (see motion from October 18, 1999 minutes). However, the role of the
OSCD is not systematic throughout all RHEP sites. There was some
discussion as to whether the preceptor of record is responsible for
community service or the OSCD. Many times, site coordinators are not able
to get in touch with the preceptor of record in a timely manner, and
therefore in the interest of the partnership, several options need to be
available to the site coordinator so that projects can be approved in a
timely fashion. Rather than changing the actual job description of the
OSCD, a protocol should be developed to address the correct procedure. The
committee decided that a form should be created for the site coordinator to
use for community service and research project approval. The form will
have the following information:
1. Type of community service and/or research project
2. Date
3. Signature(s) for approval
4. A Check box that would indicate the preceptor of record has been
contacted and has approved the project (by phone will be acceptable, but we
will fax them a sheet as well for the permanent record.)
5. (For Research Projects) Under description: If research project
please attach IRB approval form.
6. All students participating will be included on that form
Procedure: The site coordinator would fill out the form and locate the
preceptor of record for approval of signature. If the preceptor of record
were not available, the OSCD would be asked to approve the project. If the
OSCD was not available or if the OSCD did not feel comfortable with
approving the project because it was not within their scope, the campus
coordinator could be contacted for approval. These forms would be kept on
file at the site (Allen/Foster).
Mark Allen created a draft form. The committee decided to send the form to
the Site Coordinator's group for their feedback/recommendations. Rosie and
April will work together on this.
Bob Foster and Dan Brody will work together to develop the procedures for
IDS sessions and present these at the next meeting.
VIII. Faculty Development Day Topics There was a suggestion to include
Cultural Diversity in the next FDD training. This would include how to be
aware of cultural diversity in communities and how to pass this on to
students. Don Fidler and Imogene Foster agreed to work together on
this. Another favorite internet sites type presentation will be given by
the computer guys as well, although most likely it will be not be hands on.
IX. Meeting with MDTV, site coordinators and others - April announced
that a meeting was being planned for January 13, 2000 at the Days Inn in
Flatwoods from 10AM-2PM to discuss the future of MDTV, successes and areas
for improvement. Hilda will be facilitating the meeting. The LRC
committee will be invited to attend as well as the Faculty Development
Committee members. The committee suggested that the On-Site Clinical
Directors also be invited to attend.
With no further business, the meeting was adjourned. The next meeting of
the Faculty Development Committee will be Thursday, January 13, 2000 after
the MDTV meeting from 2-5PM at the Days Inn, Flatwoods.
NEXT STEPS
1. Margaret to provide financial information on previous Faculty
Development Day Conferences from 1995-1999 by next meeting.
2. Sandy to get exact prices for food at Snowshoe by next meeting.
3. Imogene asked members to look over article on Faculty Development
options by next meeting for discussion
4. April to check with Hilda on further steps needed for Faculty
Development Survey.
5. Suggestions/additions to Faculty Development Survey should be sent
to Helen Baker (hbaker@wvsom.edu) by next meeting.
6. April and Rosie to work on task working sheet for OSCD to assist in
identifying job tasks
7. Dan to speak with OSCD's about training topics for next Faculty
Development Day.
8. Sandy to secure meeting rooms for committee meetings
9. Rosie and April to send draft Community Service/Research Approval
form to site coordinators for feedback/revision.
10. Dan and Bob to work together to develop procedures of IDS session
by next meeting.
11. Don and Imogene to work together on cultural diversity topic for
Faculty Development Day.
12. April will invite LRC Committee members, Faculty Development
Committee members and OSCD's to January 13, 2000 MDTV meeting.
13. Other possible topics for our general FDD attendees, besides the
cultural diversity issue will need to be finalized at the next meeting.
14. Feedback on the MDTV televised session will be discussed, as site
coordinators gave feedback to April.