finance minutes may 2001
Days Inn
May 14, 2001
Voting Members Attending: Steve Thomas, Jim Welshonce, Chuck Conner, David Hughes Non-Voting Members Attending: Anna Reno, Hilda R. Heady, Jim Schneider
Other Interested Parties Attending: Joan Hypes, Sonnie Strader, Malinda Turner, Dennis McCutcheon
I. Policies from the sub-finance committee. David Hughes made a motion to put on hold until DCP makes revisions. Steve 2nd
II. Approval of Consortium Budget Submissions. Not everyone had submitted their budgets at this time. No one was aware of any increase and/or changes. Hilda and Dr. Weston met with Secretary Nesbaum and he assured them they would look for the dollars for the increase.
A. Board asked if Margaret could e-mail or fax budgets to them so they could vote.III. Special Projects
B. Dave made motion to blanket approve all budgets and Chuck 2nd No comments/questions - passed unanimous.
A. Georgianna from Western Counties requested $13,000 For CARDIAC and educational materials/computer.IV. Jim Schneider looked at policies and said the schools are out of the picture except for getting the dollars out to the sites. He noted that the Rural Health Budget was collapsed into the Universities budget when the RHEP Bill was renewed. He encourages advisory board to work with Dr. Weston to have this re-established. We are one step removed and school dollars are at the mercy of the President of each university.1. Dr. Neal's program was funded for all counties from a line item appropriation from the WV Legislature.
2. Special Funds are supposed to be for a one-time thing.
Chuck made the motion not to support CARDIAC beyond the first time. Special funds are not for ongoing support. Steve 2nd
Discussion: Some of her requests looked like separate request. Georgianna wasn't present for clarification so the board wanted to know if her computer request was separate from CARDIAC. If so, they will take a phone or e-mail vote.B. Office of Rural Health requested a laptop. Amount $2,261.00. April will use this the most.
1. Chuck made the motion to approve David Hughes 2nd motion passed unanimously
2. Discussion: Make sure specifications are approved by Mike McCarthy or Mark Allen.C. Cabin Creek requested money for a full-time secretary. Amount $20,??? This is a one time request. David will move money from field faculty to support staff for next year.
1. Cabin Creek has no carryover
2. Gaye Mitchell, Eastern WVRHEC (by phone) thinks they should have support staff to help Shannon.
3. Steve questioned why they didn't have $ for support staff and had a bigger budget than Rivers and Bridges and Little Kanawha and they both had support staff.
4. The $7,800 budgeted for secretary was put into Shannon's salary.
5. Jim Welshonce made the motion to accept this as a one time funding only pending submission of a plan within 30 days as to how an RHEP board will be made separate from Cabin Creek's board. This will have to be reported to Hilda Heady. Chuck 2nd
6. Discussion: Feel it is not right, opening the door for everyone to start asking for things like this for a one time funding. Jim Schneider, Marshall, questioned taking dollars out of ongoing source. Question of quorum came up and it was not sure if quorum was reached. Gaye was unable to be in on first half of meeting and David would abstain from voting on Special Funds for Cabin Creek. Joanie had looked on Finance Committee and it had listed 9 members. Members weren't sure if they had to have one over half for quorum. Dennis McCutcheon was present and said by Robert's rules of order could have whatever the board voted on, but it had to be decided before going into meeting. Both Chuck and Anna stated that for their board there had to be one over quorum.
7. Jim rescinded motion and Chuck 2nd that Margaret will have to submit to committee for vote.
A. To move money from one consortia to another, which might be done with recommendations from Special Finance group, would have to be done by legislators and they would have to go into special session. Hilda talked to Don and he said it is not a problem, a non-issue. She will ask Panel to have her draft a letter to Governor. Jim recommended she do the letter to Delegate Doyle.NOTES FROM MARGARET: SPECIAL PROJECTS REQUESTS WERE RESUBMITTED TO VOTING MEMBERS OF THE FINANCE COMMITTEE FOR CONSIDERATION. VOTING WILL BE FINAL BY JUNE 19TH. ALL LINE ITEM BUDGET REQUESTS FROM CONSORTIA HAVE BEEN INCORPORATED INTO THEIR FY 2002 AFFILATION AGREEMENTS. MY UNDERSTANDING OF ROBERT'S RULES OF ORDER, IT IS ONLY NECESSARY THAT A "YEA" VOTE OF THE MAJORITY OF VOTING MEMBERS WHO ARE PRESENT IS NECESSARY FOR PASSAGE OF A MOTION. QUORUM COUNT COMES INTO PLAY WITH ONLY CERTAIN POINTS OF ORDER MOTIONS.
B. Jim also stated there would be a problem with carryover because RHEP is allowed to carryover, but the universities are not. With our monies being in their budget we could lose carryover.
C. A situation of universities keeping RHEP monies and not giving it to RHEP was broached. Jim stated there is a stipulation in the legislation that points out how much goes to RHEP, however, it could be legally possible for universities to spend this money.
D. The universities have lost line items and they lost the fight for this. All programs are now bunched in the same way. Because RHEP has governance structure and others do not we should seek having our dollars separate. After this the meeting ended with all tabled. Margaret will need to send out a request to the entire committee to vote on all issues since it wasn't clear if a quorum was present.