Finance Minutes march 2005
WVRHEP Finance Committee Meeting
March 21, 2005
1:00 - 2:15 pm
Days Inn, Flatwoods
Attendance: Voting Members Connie Simmons, Parr Thacker, Chuck Conner, David Hughes, Gaye Mitchell and Loretta Jones (proxy for Ralph Utzman carried by Margaret Novacich). Staff in attendance: Margaret Novacich, April Vestal, and Kim Robinson. Other Interested: Robert Blake, Shannon Bell, Georgianna Tillis, Dalena Riggs, Elizabeth Richmond, Kathryn Greenlief, Rhonda Carpenter, Lora Adkins, Sonnie Strader, Ann Reynolds, and Carla Campbell
Meeting was called to order by David Hughes, Acting Chair. He also announced to the committee his upcoming departure effective April 15, 2005. David called for a motion to approve the minutes of the November meeting and the December call and e-mail vote. Motion was made by Chuck Conner, seconded by Parr Thacker. Motion approved.
Second quarter spending reports were approved by the committee via return mail system. All future spending reports will be reviewed and approved in this manner. Only concerns will be discussed at the WVRHEP meetings.
The committee then listened to an administrative report from Margaret and April. Winding Roads has improved as have audit submission. No future follow-up is necessary. April then updated the committee on the legislative funding status. The Legislative committee chair informed Hilda that he will request an extension of last year's reauthorization. Most likely this will be in the omnibus bill. PERD is updating last year's report with the information provided by the RHEP Administration in accordance with the discussion with that office on April 16, 2004. Our funding is already in the budget under Higher Education with a 5% cut and we expect that this will remain as proposed in the Governor's budget.
The committee then began discussion of Draft Policy 2004-03. This policy was suggested by the Advisory Panel to address the shortage of level 3 preceptors and payment, Parr worked with the Site Coordinators to determine the payment ceilings for the Level 1, 2 and 3 Sites. David reminded the committee of prior guidelines for budgets establishing a benchmark for paying field faculty. Margaret explained that the policy for budgeting expired for FY 2004 and the policy approved by the committee for FY 2005 was not signed by the Chancellor. Therefore we have nothing in policy regarding budgeting by the communities at this time.
The committee was given an e-mail sent to Connie by community member Tom Hefner in which he voiced the opinions and concerns of the Mountain Health Board. (this email is included in the minutes) After further discussion, the committee determined that there are sufficient guidelines and incentives in place to encourage growth of rotations in the Level 2 and 3 sites. A motion to defeat this draft policy was made by Parr Thacker, seconded by Loretta Jones. The motion passed with 3 votes to defeat and 2 votes to approve the policy. The draft policy was defeated.
The committee than considered the Eastern WVRHEC merger proposal and request for use of fund balance. A motion was made by Parr Thacker and seconded by Chuck Conner to approve the request. The motion was approved.
EWVRHEC Merger Proposal and request carryover
Chuck Conner moved that the committee adjourn. Motion was seconded by Connie Simmons. Motion carried and the committee adjourned at 1:45.