Page Title
WVRHEP Finance Committee
June 11, 2007
Room 118-120
Attendees: Connie Simmons, Ralph Utzman, Mike Callaway,
Malinda Turner, Sharon Hanna, Shirely Neal, Parr Thacker, Chuck Conner, Gaye
Mitchell, Penny Asbury, Sonnie Strader, Lora Adkins, Elizabeth Richmond, Dalena
Riggs.
An agenda was not provided
for this meeting. Copies of the March
minutes were not provided for review and approval. Approval of March minutes will be on the next agenda.
Kristi Pritt was unable to
attend the meeting as she was on vacation.
Margaret read an update of Kristi's activities. She is currently conducting informal site
visits to get some basic questions answered and to meet staff. She is meeting with the CFO or lead
accountant and the RHEP staff. Kristi
is also working on review of the postings from the Lead Agency to the RHEP
report. She hopes to roll out a new
report worksheet with line items that are more in line with standard accounting
practices. All sites should receive
their fully executed grant agreements by the end of June. Invoices will not be processed until the
grant is processed.
The committee was provided
with the 3rd Quarter reports and summary for their records. No vote will be taken on approval. Any committee member having questions is
asked to contact Margaret or Kristi for clarification.
The committee will begin
reviewing all fiscal policies. Kristi
has noticed that there are discrepancies and outdated information in the
policies. She will take the lead on this
item.
The Development Director
activities will be moving forward as the support position has been posted at
WVU. In a discussion with Dr. Taylor,
Kristi, Hilda and I, Dr. Taylor pointed out that it is not best practice to use
the funds returned to HEPC from Rainelle Medical Center and Roane Family Health
Center to fund the Development position and its support. These funds are assigned to Community
Support in WV State Code and it may draw red flags to use it for
personnel. Therefore, these funds
should stay available for community support and HEPC will provide funding from
old year accounts for these activities.
The committee will need to make assessment of how to distribute the
returned funds in the community line item at the next meeting.
We have two Lead Agencies
that have submitted their withdrawal letters, Marshall University Research
Corporation and Roane Family Health Care.
RHEP Administration is currently seeking a fiscal agent for Southern
Counties. Hilda is meeting with WVU
Research Corp personnel to determine if they can assume the role of lead agency
for Southern Counties. Winding Roads
Consortium is applying for 501c3 status.
Until such time as the IRS grants status to WRC, Roane Family Health
will continue to act as Lead Agency to prevent disruption of services at
Winding Roads. Both of these
withdrawals were prompted by uneasiness with Legislative Rule 12-4-14 and the
compliance statements that must be signed by the Lead Agency.
The date for the Annual
Awards Dinner and Legislative Day has been tentatively set for January 28th,
2008 at the Embassy Suites in Charleston.
Information will follow as it becomes available.