finance minutes september 2007
WVRHEP Finance Committee
September 10, 2007
Room 118-120
Voting Members: Shirley C Neal, Ralph Utzman, Sharon Hanna, Chuck Conner, Gaye Mitchell, Malinda Turner, Parr Thacker, Connie Simmons, Mike Callaway. Staff Members: Sharon Giles, Hilda R Heady, April Vestal, Kristi Pritt and Margaret Novacich. Other in Attendance: Lew Holloway, Elizabeth Richmond, Carla Campbell, Penny Asbury, Georgianna Tillis
The meeting was called to order at 1:00 PM by Margaret Novacich.
First item of business was the consent calendar. Minutes of the March and June meetings as well as the 4th Quarter Reports were part of the calendar. Chuck Conner made the motion to accept the consent calendar. Parr Thacker made the second. The consent calendar was approved by voice vote.
Next the committee was asked to remove the tabling of Policy 2008-01 Project Budget Guidelines. Gaye Mitchell made the motion and it was seconded by Chuck Conner. The motion carried and the committee began to discuss the policy. Kristi Pritt detailed how she met with the Site Coordinators and CEO to develop the policy regarding budget development. Kristi then explained the project budget form. After much discussion about the possibility of this policy hindering sustainability by the consortia, Chuck Conner made a motion to approve the policy. Shirley Neal seconded the motion. The committee approved the policy by voice vote.
The date for the revised budgets to be submitted to RHEP Administration is October 12, 2007 (changed by administration). Exceptions will be permitted with written request. The committee will also form an ad hoc committee to address sustainability.
Policy 2008-02, Quarterly and Annual Reporting Guidelines was then brought before the committee. Gaye Mitchell moved to accept the policy and Parr Thacker seconded. The policy was passed via voice vote.
Final Item for committee consideration is the redistribution of the new fund balances. The committee has two requests for funding, one from Southern Counties and one from Southeastern. Due to the length of the discussion regarding the project budget, the committee will need to table discussion of this matter to a future date. Margaret will send materials to the committee for consideration.
Ralph Utzman moved to adjourn the meeting, Sarah Neal seconded and the meeting adjourned.