West Virginia Rural Health Education Partnerships/Area Health Education Centers

RHEP/AHEC JOINT MEETING

 

December 5, 2006

9:30 AM – 2:30 PM

WVU Charleston Division

(Approved 8/15/07)

 

In attendance:  Crystal Welch, Amanda Fisher, Vanessa Linger, Debbie Curry, Anna Reno, Dalena Riggs, Haylee Heinsberg, Sharon Giles, April Vestal, Hilda Heady, Sandra Pope, Lew Holloway, Chuck Conner, Patti Crawford, Elizabeth Richmond, Penny Asbury, Carla Campbell, Georgianna Tillis, Amber Crist, Lora Adkins, Malinda Turner, Kathryn Greenlief

 

Packets included:

Agenda

Minutes from the AHEC/RHEP Joint Meeting-August 8, 2006 (draft)

Advocacy Plan (draft)

Executive Summary of Phone Interviews for RHEP/AHEC

WVRHEP/AHEC Guiding Principles for Collaboration

WVRHEP/AHEC Administrative Commitments – Responses to Phone Interviews

 

This Joint Meeting was facilitated by Hilda R. Heady.  Hilda welcomed everyone to the meeting and provided an overview of the events for the day.  Special thanks was extended to the Planning Committee for organizing a great meeting.

 

Minutes from the Joint Meeting held on August 8, 2006 were approved.

 

Legislative Visit Teams – the ultimate team would include at least one community member, one student, an RHEP or AHEC staff, and one preceptor.  Hilda reminded us that leadership votes for the Senate and House will take place in the next week or so.

 

Hilda is currently working on legislative Talking Points.  Staff are encouraged to schedule appointments as soon as possible, prior to the formation of teams.  There are many new legislators that need to be educated.

 

Rural Health Day at the Legislature - April Vestal thanked committee members for their hard work.  CARDIAC screenings are being coordinated by Georgianna Tillis.  The screenings will include height, weight, blood pressure checks and phlebotomy services.  Georgianna will be contacting staff for assistance.  Hilda will put together a list of invitees for the CARDIAC screenings.  Patricia Crawford suggested we provide information about current WV stats (43rd in the nation) as a tie in to leadership accountability.  Staff will share with legislators CARDIAC data by county, when screenings occur.  There will be a CD available to be distributed during screenings to take to new members of the legislature. 

RHEP/AHEC Display Board – Chuck Conner agreed to work on a display piece regarding the AAMC award.

 

Staff were reminded that displays must be manned at all times.

 

Local RHEP/AHEC Teams are to coordinate legislative visits.  The goal is for the team (representing both programs) to contact any legislator representing an area within an AHEC region and RHEP consortium.  Sharon Giles and April Vestal are coordinating these teams.

 

Plans are to hold an orientation session for new Rural Health Advisory Panel members on the Sunday evening prior to Rural Health Day.

 

Dr. L. Clark Hansbarger stopped by to welcome the group to the Charleston Division.  Dr. Hansbarger is Associate Vice President, Health Sciences Center, and Dean of the School of Medicine, Charleston Division.

 

Sandra Pope provided an update on the AHEC grant proposal.  Once we have an electronic copy of the grant, it will be e-mailed to the group. 

 

Review of Consultant Phone Interview Summary

Hilda clarified that the Re-structuring Task Force recommendations for mergers were all within the RHEP program, except for Eastern.  We will no longer use the term “mergers”.  The intent has always been to encourage RHEP/AHEC collaborative models wherever possible.

 

Review of Guiding Principles

1. Local communities must be empowered….
2. All partners must take responsibility for achieving outcomes…
3. Both programs must collaborate with equal authority and power…
4. Both programs need each other…

 

Review of Administrative Commitments (Reponses to Phone Interviews)

1. We will continue to support your local collaborative work…
2. We will send quarterly e-mail updates of state level activities and issues.
3. We will continue to support and encourage local problem solving…
4. We will continue to engage in supporting accountability…
5. We will show up when requested…

 

Review of State Level Expectations of Regional and Local Collaborative Models

1. Working collaboratively and jointly to develop the Interdisciplinary teams
2. Timely submission of cost share reports…
3. Working collaboratively on partnership advocacy and promotion…
4. Development and use of joint marketing materials
5. Hold at least one joint RHEP/AHEC local or regional meeting per year…
6. Genuinely engage in efforts to improve and maintain positive working relationship…
7. We added #7, CARDIAC

Hilda will use these documents as part of the Rural Health Advisory Panel orientation materials.

 

The RHEP/AHEC orientation disk will be updated, and placed on SOLE and the RHEP website.

 

YOU ARE ON YOUR OWN – time was allotted for RHEP and AHEC administrative staff to discuss Program issues without management staff input.  There was no report of discussion that occurred during this hour.

 

DATES TO REMEMBER

April 14 - 17               CCPH National Conference

April 23 - 25               NAO Leadership Meeting in Washington, DC

April 30 - May 2         SHEC Conference

 

PARKING LOT

1. TRACKER Status – Chuck
2. Annual Retreats
3. Purpose and agenda of joint meetings – April
4. Consensus development mechanism (Fist or Five) – Carla, Amber to develop position paper by March 14
5. Items to add for state level expectations – CARDIAC, accurate and dynamic website, R&R
6. Group agreements – How to enforce, add value, integrity – Sonnie, Dalena, Debbie and Penny

 

NEXT STEPS

• Distribute (e-mail) minutes from previous Joint Meeting that were approved on 12/5/06 (Sandra)
• Legislative Talking Points will be distributed by December 12, 2006 (Hilda)
• Develop a list of special invitees for CARDIAC screenings (Hilda)
• Develop an RHEP/AHEC display piece – AAMC award (Chuck)
• Use the Guiding Principles for Collaboration and State Level Expectations of Regional and Local Collaborative Models documents as part of the training materials for orientation of Rural Health Advisory Panel members (Hilda)
• Guiding Principles for Collaboration document mailed to the group (Hilda)
• Beginning in January, Hilda will attend Board meetings of RHEP consortiums and AHEC regions (Hilda)
• Quarterly e-mail updates of AHEC and RHEP activities or as needed (April)
• Update the Student Orientation Slideshow (Chuck/April/Sandra)
• Updated Orientation info to go on SOLE (April)
• Updated Orientation piece on the RHEP website (Lora)
• Follow up with Derrick and Rose re: updating RHEP website (Hilda)

 

 

Minutes provided by Sandra Pope