WVRHEP School Committee Meeting
Draft Minutes
September 20, 1999
Those in attendance: Hilda Heady, Richard L. Meckstroth, Wm. McCutcheon,
Norman
Ferrari, Bill Shires, JoAnn Raines, Kathleen Bors, Chuck Conner, Jacquelyn
Copenhaver, Jim Nemitz, Ralph Utzman, Imogene Foster, Sherri Payette, Joan
Hypes, Malinda Turner, Patti Crawford, April Vestal, Bill Duty, and Rosie
Cannarella
Minutes were approved with additions of Jacquelynn Copenhaver as conveyer of
Board of Risk group and attendance.
Visiting Committee Sites to work with campus-based faculty meeting; Community
and Site Coordinators to visit campus; classes; other interactions with
campus-based activities. Discussed this strategy as a way to improve the
linkage and communications between the campus and the community around our
mutual education mission. Site coordinators, field faculty and community
members need to identify their needs and the objectives of this linkage
function.
· Understanding pressures students are under while on campus.
· Shadowing students for a day etc., for basic sciences curriculum.
· Shadow a faculty member as an observer.
This strategy needs the in-put from our Student Advisory Committee. Some
members suggested having a focus group with pre-clinical and clinical students
discussing how to build a better bridge between community and campus.
Jim Neimtz - Expressed concerns about shadowing because a one day shadowing
experience may not tell the whole story. There is a need to also offer an
overview discussion to give a broader background and then include a reflective
piece of the experience. Chuck Conner suggested that the community members,
etc. might want to sit in on specific courses and/or give guest lectures and
presentations, i.e. on Appalachian culture. Norman Ferrari suggested using
problem-based learning with these experiences as an introduction to community
and the patient. Bill Shires suggested that we eliminate “visiting” as a
descriptive term and come up with another more balanced partnership term.
Imogene Foster said the goal is to facilitate community relationship and
understanding of campus based curriculum. Patti Crawford suggested that
student
organizations and clubs to be linked with community members and site
coordinators. Kathleen suggests shadowing a scheduler doing tracker one day.
WVU, Medicine and Nursing will begin this process with working with Chuck
Conner as a first experience. Imogene will report back to the committee how
the pilot goes.
Bill McCutcheon said that he feels the student orientation should be earlier
and repeated often for all schools. Bill Shires suggests that all schools use
the IDS video for on-campus orientation.
Rosie Cannarella attended the meeting to discuss the agenda for the joint
meeting of the School and the Faculty Development Committees on October 18,
beginning at 10:00 AM at the Braxton LRC. The major item to be discussed is
the role of the On-Site Clinical Director Committee. There are many
expectations of this role. The Faculty Development Committee first conceived
this role to further regional Faculty Development activities and the needs of
the program from many angles have pushed this role beyond that of regional
faculty development. Bill Shires stated that Faculty Development is a major
piece of the role for coordination, etc., and when the role was first created,
student grading was not an issue. Norm Ferrari stated that now grading and
evaluation has become an issue. The schools need to get only one grade per
rotation and this On-Site Clinical Director should collect multiple sources of
feedback and grading so that one grade goes to the schools.
Dr. Cannarella reported that the Faculty Development Committee sent a
survey to
the On-Site Clinical Directors about their duties/responsibilities and only
one
was returned. A meeting with these individuals will be held during Faculty
Development Day in order to receive their feedback. The feedback from this
meeting will be shared with the joint committee group on October 18. Rosie
will work with her committee to develop the agenda for the joint meeting. The
ability for the on-site director to handle and negotiate disputes,
specifically
when preceptors disagree about the grade for a student was discussed. The
groups raised these questions that will need to be discussed at the joint
meeting. What is the school’s obligation in this situation? Whoever is
entered into Tracker is the preceptor of record and students are informed of
this, is this the same as the On-Site Clinical Director or is there some
way to
indicate who the On-Site Clinical Director is for the rotations. This
additional role would be more time consuming and some of the field faculty
members are paid while others are not. How do we meet demands with the same
position? If not, what is the next step? If site coordinators have a problem
preceptor how do they handle it? Are the schools made aware of problem
preceptors? Jacquelynn will discuss this with the site coordinators and bring
this information to the joint meeting.
The campus coordinators expressed a need for the Faculty Development Committee
to have in-put on On-Site Clinical Director becoming the mediator when
conflicting grades are given to the same student for the same rotation and for
enforcing some mechanism for the schools to receive these grades at the
appropriate time.
April reported on the HIV (needle stick protocol) for WVRHEP students at
Community Sites. Site Coordinators discussed this issue and there is a
need to
determine who is responsible for F/U. Norman Ferrari request policies be on
web site April reported that is in process. The recommendation is that WVRHEP
will require that each site have an appropriate policy in place that specifies
responsibility for follow-up if a student should receive a needle stick. This
will be reviewed at the next meeting.
Jodie Jackson and Ken Shannon presented a draft evaluation proposal for
WVRHEP,
which will create a student and graduate longitudinal database for recruitment
and retention research. This is a proposal being submitted to the RWJF
Foundation and a full report is being given today to the Panel meeting.
Meeting adjourned at 12:15 PM. The next regular School Committee is November
15, 1999, and the joint School and Faculty Development Committee meeting is
October 18, 10:00 AM at the Braxton LRC.