School Committee Conference Call
Wednesday, May 02, 2001
In Attendance: Kathleen Bors, Norm Ferrari, Hilda Heady, JoAnn Raines, Carla See, Malinda Turner, Ralph Utzman, Alicia Tyler, April Vestal
Notification of OSHA and Vaccination records for students - WVU has
had the issue of verifying student records for these items for some time
now and has decided to condense immunization information, OSHA training
etc on a laminated card that the student can put in their wallet or purse.
Dr. Ferrari asked if this would be sufficient. Malinda said that
clinics or hospitals who are FQHC or JCAHO are very strict about these
things and that the information would need to be up to date on the cards.
She recently had a situation where the information on a WVSOM student's
card was out of date and it caused some delay in her getting to begin her
rotation. Carla said the SOP has had cases where their students were
not up to date as well, causing their rotations to have to be changed.
JoAnn suggested that the schools have a common form with this information.
Norm was asked to send a copy of his form to JoAnn, Ralph, Carla (for Clarke),
and Dr. Bors.
Malinda asked how the TRACKER evaluation system was working and if anyone had heard any comments about it. Norm said that Jodie had brought him a list recently of some WVU students who had not filled out their evaluations on-line. The problem was that 6 of these students were no longer students for various reasons and would not be filling out an evaluation anyway. Jodie is looking into this issue. She thinks there is a problem with school schedulers not deleting names of rotations that were initially put in and then deleted.
WVU Dentistry Issue - In September 2000, the committee had made a motion for Hilda to look at the issue of the ROVER consortium deciding not to provide dentistry rotations. Hilda said she felt it was a problem. ROVER attempted to decrease the preceptor fees for dentistry and the dental field faculty there decided not to participate. Hilda suggested that this might be an area for policy development and discussion of procedures when a consortium decides to drop a discipline. Hilda said this issue has come up because of the unusual precedent set with Kellogg and the fees paid to preceptors, plus the number of dental students going out is lower than other disciplines because of class size. Also, the dental students need an operatory in which to work and if not available, the cost has to be covered. Dr. Ferrari was concerned about how the absence of a discipline would affect IDS sessions. Sessions without dental students would affect the quality of these. Malinda said that she hadn't had a dental student in IDS for two years. Dentistry has a smaller class and there are more sites than students. Malinda said that she has asked numerous times to add a dental site and been denied. Hilda wanted to know if it was enough of an issue to have a policy discussion at our policy review in July. Dr. Ferrari suggested we put this issue on the committee agenda for May for further discussion. Dr. Ferrari will bring the OSHA and immunization record information to that meeting rather than faxing or mailing.
Dr Bors said that a student changed his schedule without permission from the school. This happened when a site coordinator thought that it had been approved by the school and assisted the student in changing preceptors. Dr. Bors wanted site coordinators to know that they can call to confirm anytime a student wants to change his/her schedule or preceptor. Normally, WVU discourages this. Malinda suggested that she send a reminder to the coordinators list and she agreed to do so.
Carla said that she had an issue last week where the SOP lost a hospital site. She sent a message to the coordinator's list and had it resolved the next day. She was very complimentary of how the coordinators jumped in to assist her with her scheduling problem.
JoAnn said she would like to revisit the needle stick policy at the next schools committee meeting. This happened at an RHEP site and the notification to the school was not timely and not handled very well. Dr. Ferrari said he would bring a copy of their policy to the next meeting. JoAnn requested a copy of this faxed to her. Malinda asked whether you should follow the school's policy or the hospital's policy. Malinda had a needle stick incident last week. She followed the hospitals' policy. Their policy is more rigid. Dr. Ferrari said that if the hospital wants to be paid, then they need to follow the schools policy, which has a mechanism for payment. This will be discussed further at the meeting in May.
With no further business, the meeting was adjourned.