RHEP Site
Coordinator Meeting
Braxton LRC
Approved on
July 22, 2003
Present:
Elizabeth
Richmond, Steve Fumich, Sonnie Strader, Jane Sullivan, Malinda Turner, Anna
Reno, Steve Thomas, Lynne Sandy, Chuck Conner, Shannon Bell, Derrick Day, April
Vestal, Penny Rose, Lora Adkins, Debra Riggs, Judy Koehler, Hilda Heady,
Kathryn Greenlief.
Check
- In : Elizabeth
Richmond led check-in by asking each person to introduce themselves to the
newest Site Coordinator with a descriptive word beginning with the same letter
as their first name, followed by their first name.
Approval
of Minutes:
The minutes were approved with one correction: October 11th was
listed as an upcoming meeting date. The correct date should be October 14th.
Next
Steps: The
next steps were reviewed.
Office
of Rural Health Update: April Vestal reported that the WVU School of Nursing will be holding an
orientation for their students on August 18th. She asked that any
site coordinators that would be available to attend the orientation and present
an overview or RHEP to the students please email her and let her know.
April spoke with JoAnn Raines about
the Marshall University School of Medicine Rural Health Fair. Due to budget
cuts, the school will not be conducting the fair this year. April reported that
JoAnn's secretarial position has also been cut from their budget. A discussion
ensued and concerns were shared about
Margaret Novacich needs the Site
Coordinators to be sure to have all community board members sign a "Conflict of
Interest" form at the beginning of each fiscal year and keep them on file. This
is in compliance with Policy 2002-02.
April brought some CD-ROMS from the
tobacco grant for anyone interested. Preceptors who view the CD, "Tobacco
Cessation Strategies for Healthcare Providers", can receive continuing education
credits.
The Faculty Development Conference
brochures are going out this week. All preceptor addresses need to be current
in TRACKER, as this is the list the addresses are obtained from. Site
Coordinators were asked to help promote the Faculty Development Conference and
help field faculty/preceptors register. If the Site Coordinators would like to
have some professional development sessions offered during the Conference,
please let April know as soon as possible so she can arrange it. All
Coordinators are encouraged to attend the Conference.
Hilda Heady reported that the
Kellogg Foundation is celebrating their 75th anniversary and they
are interested in coming to
Pappy MacIntosh passed away over the
summer. Hilda passed around a card to Annie for all to sign.
Hilda reminded everyone that the Program is
up for reauthorization during the coming legislation session. She will let us
know when the committee will review the PERD report. Be thinking of good
candidates to go with Hilda for this.
Hilda stated there needs to be a
full-scale publicity campaign for the program now. She would like each site to
send her a three- to four-sentence testimony from a group of RHEP supporters
within each consortium - people who have been impacted by the program or
recruited to a rural area. (This could be from administrators, students,
community leaders, field faculty, etc.) Each site also needs to do at least
three presentations, news articles and talk radio shows, if available, by the
end of the year.
Committee
Reports:
Committee reports were given for the
following committees: Evaluation, Community Outreach/Curriculum, Schools, IT
and Finance.
Process
Group Agreements:
The sub-committee has not met to
work yet met to work on the job descriptions for the various Site Coordinator
positions. Chuck and Robert will give a GASP presentation at the next meeting.
Review
of WVRHEP Policy 1995-04:
A discussion was had among the group
regarding the pros and cons of the policy revisions. April will share the
groups concerns with the Faculty Development Committee. Any additional comments
need to be sent to April by
Helpful Hints,
Other Site Coordinator Concerns:
Anna asked if anyone would be willing to be Jane's mentor. Although everyone offered his or her support to Jane, Chuck volunteered to be her mentor. Derrick reminded everyone of the golfing outing being held after the Faculty Development Conference. The cost is $79 per golfer and is open to all RHEP, Legislators, Schools, etc. Steve Fumich announced that the towns of Elizabeth and Richwood are the new Recruitable Communities.
Next Steps were reviewed by Penny. They
were:
- Kathryn to continue checking on site coordinator
meeting location in
- Conflict of Interest Statements (Policy #2000-02)
need to be filled out on all board members of each consortium yearly and
kept on file in your office
- April ask each site coordinator to encourage
their field faculty to sign up and attend this year's faculty development
conference. Site Coordinators are
also encouraged to attend
- All Site Coordinators are to send Hilda a 3-4
sentence testimony from a group of RHEP supporters in your consortium
(administrators, students, field faculty, community leaders, and business
leaders) by
- Site Coordinators are to send on-going research
projects to Jodie Jackson by email by
- IT Committee needs input from site coordinators
and field faculty on their needs.
Derrick will be working on making a link to each consortium's
county profiles on their webpage.
- Site Coordinators to prepare 2004-2005 budgets
and send in to Margaret by
- Email April any comments or questions concerning
policy #1995-04 "Components of IDS Experience" by
- Site Coordinators are to send a list of their
Family Care Physicians, the address of their site and the name of their
Administrator to Steve Fumich @ fumichs@rcbhsc.wvu.edu.
Critique:
Critiques were read by Debra.
The
meeting was adjourned.
Submitted by:
Kathryn Greenlief