RHEP Site
Coordinator Meeting
Days Inn,
Flatwoods
Approved October 17, 2003
September 16, 2003
Present: Chuck Conner, Kathryn Greenlief,
Malinda Turner, Judy Koehler, Penny Asbury, Lora Adkins, Parr Thacker,
Georgianna Tillis, Anna Reno, Carla Campbell, Sonnie Strader, Debra Riggs,
Elizabeth Richmond, Steve Thomas, Robert Blake, Jane Sullivan, and Shannon
Bell; and from the ORH, Hilda Heady, April Vestal, and Lynne Sandy.
Parr called the meeting to order at 9:00 AM.
Elizabeth passed around a variety pack of chocolate
candy and asked everyone to take the one that best described them. As our check in SC's shared why they selected
a particular flavor.
Minutes from the August meeting will be approved at
the October meeting.
Next
steps were reviewed from August. They
include:
1)
Hilda will have Alicia or Elaine
will send Site Coordinators a list of Resident Directors in the State and a
copy of the Technical Assistance Form. (done)
2)
Site Coordinators are to initiate
Field Faculty to become MU Adjunct Faculty. (ongoing)
3)
Chuck will set up a meeting with
Marshall to discuss Partnerships and the Rural Health Fair. Parr, Steve &
Georgianna will attend the meeting with Chuck. (done)
4)
April will send Site Coordinators
a list of Field Faculty registered for the Faculty Development Conference prior
to registration deadline. (done)
5)
Hilda will develop and send Site
Coordinators Questions and Answers for Interviews. (done)
6)
Margaret will send Site
Coordinators revised 2004/05 Budget Request. (done)
7)
Margaret will send Site Coordinators the Budget Line-Item
Descriptions. Send Margaret your
questions and comments. (done)
Office
of Rural Health Report
Hilda reported on
a Behavioral Health workshop for Primary Care Providers that will be held on
four dates in September and October.
Watch for more detail on this over email.
Hilda
requested additional information on automobiles owed by Lead Agencies for RHEP
use and real property for student housing.
The Chancellor and PERD team have requested additional information on these
two issues for the Legislative Review process. Please include how you use the
vehicle (i.e. transport students, board members, community service projects,
etc.)
Hilda reported that Senator Plymale supports no cuts to higher education but local members need to be talking to local legislators about the program. We know they know about RHEP but they need reminded about the excellent program that is being sponsored with minimal funding.
Finance Committee meeting, which should have been held yesterday, has been rescheduled for September 30th at the Days Inn in Flatwoods from 10 AM to 2 PM.
April reported on the FDD plans. 45 new participants have registered for this event that is being sponsored by RHEP/AHEC and MSGEC jointly. Tobacco CD's that were available at the last meeting should be sent out to the Faculty members in the field. These have CME's attached to them.
April reminded everyone of the testimonials that were requested for the website. She also reported that the annual R&R report would be coming up soon. The time will be tight so she is requesting that everyone review and verify names promptly if possible.
The SC Job Description is being reviewed currently. She also shared a flyer on the Job Fair that is being held at WVU. Site Coordinators who wish to attend should contact Elaine Mason.
Cecil Polland and Trisha Petitte were on hand to discuss the current Diabetes program that is in Year 2 of a five year BOPH/CDC funded project. They are interested in developing a site to pilot an eye-screening project. Cecil also discussed the CVDEMS software available.
Committees
Evaluation
- Judy reported that the SERFE reports would be
changing to a 6-month interval. The
September date for awarding the $250 cash award to a student chosen from those
who completed the SERFE will be moved to April 1st annually.
Joint
Outreach/Curriculum - Kathryn reported that work continues on the Visions document. The sub-committee will complete the executive
summary. Changes are being discussed
with respect to the IDS policy.
School
Committee
- Elizabeth reported that a lot of the
discussion centered around the Eastern Division request for a variance with
respect to the Family Medicine rotations in the Eastern Panhandle. This will affect 4 students this year and
potential for 30 next year.
Recruitment
and Retention
- Carla reported that Erin Condo gave a report on the survey she conducted
concerning____________________________________.
Dr. Walker had spoken with the group about the GSI mapping that the Center
for Rural Health does at MUSOM concerning the health disparities and areas of
greatest need in WV as it relates to the rest of the country. These maps will be used in the R&R report
being prepared for the Legislature. The
Loan Repayment program managed by Linda Adkins is up to $300,000.
AHEC - Lynne reported that FY 03
ended on August 31 and the final figures are being put together on that
grant. She is interested in knowing who
is would like to participate in a one-day workshop on grant writing.
Other SC Concerns
Georgianna
distributed Health Literacy Packets to each site. She explained that these were made available
by the WV Medical Alliance through a grant that they received. Mrs. Sara Wade, WVMA President would like to
have a report of when and how the kits are used and she is available for
questions. Her contact information is
enclosed.
Judy
announced that she and Elizabeth would be happy to host the SC meeting in
October if the group wanted to meet prior to the WVSOM Health Fair on October
17. It was decided to do that with 3 SCs
abstaining from the vote.
Elizabeth
shared pictures from the Southeastern Open House.
Carla announced the upcoming Buddy Walk in Charleston.
Robert announced that a new administrator had been hired at Camden on Gauley.
Parr announced the Harts Health Party (mini version) for September 29th.
Penny shared the next steps, which include:
- Site Coordinators to
send Hilda their consortium savings information on vehicles and housing
property and In-Kind Contributions ASAP
- Site Coordinators to
have community board members speak with their local legislatures
concerning the following: Dollars
invested in their community, Recruits, Re-Authorization, and what impact
the program has had on their community
- Contact Trish Petite if
you wish to be a pilot program for the Rural Diabetes Program
- Site Coordinators to
send field faculty the MU CD's on tobacco education for completion ASAP
- Remind community board
members to send Hilda or April their testimonials ASAP
- Site Coordinators to
email Jodie Jackson if they wish to participate in the Recruitment Phone
Survey Telephone Training on 9/23 @ 10:00
- Email Hilda any large
consortium service projects or grants by October 17
- Email Parr if you or
any of your students can help with the Hearts Mini Health Fair on Sept 29,
1-7 PM.
Adjournment - The meeting adjourned
about 12:20 PM.
Submitted
by:
Georgianna
S. Tillis
Meeting dates coming
up:
˜ October 17 (Lewisburg)
˜ November 18
˜ December 9
Office and Committee Members
Individuals will serve
from July 1-June 30 (unless noted otherwise) and will include:
Facilitator: July-December Parr
January - June Sonnie
Advisory Panel: Kathryn (Elizabeth)
Agenda Maker: Judy
Minute Taker: Georgianna
Group Agreement Guardian: Shannon
Phone List Update: Lora
Corresponding Secretary: Carla
Next Steps Lookout: Penny
Meeting Critique Organizer: Debra
GASP: (not filled until GASP is reviewed)
Mentor: Anna
Committee Representatives:
Curriculum/Community Outreach:Kathryn Shannon Lora
Recruitment & Retention: Penny Judy (Anna)
Information Technology: Chuck Lora
Faculty Development: Kathryn Robert (Parr)
Evaluation: Judy (Debra)
School Committee: Sonnie Robert or Elizabeth
Finance: Parr Malinda (Carla)
Student Advisory/Community Member: Chuck Steve (Elizabeth)
(alternate in
parentheses)