RHEP Site Coordinator Meeting

Days Inn, Sutton

Approved April 29, 2005

March 22, 2005

Present: Lora Adkins, Carla Campbell, Elizabeth Richmond, Judy Koehler, Kathryn Greenlief, Anna Reno, Shannon Bell, Penny Asbury, Georgianna Tillis, Robert Blake, Parr Thacker, Sonnie Strader, Chuck Conner, and Dalena Riggs; ORH staff April Vestal and Derrick Day.

Absent: Malinda Turner and Hilda Heady

Judy called the meeting to order at 9 a.m.

The January minutes were approved as submitted.

Next Steps were reviewed from January. They were:

Site Coordinators to send Derrick any positive student quotes or placements including their name, for Legislative lunch boxes. (Done)

Site Coordinators will send to Parr what and how you pay your preceptors (if you do) by Tuesday, Feb.1, 2005. (Done)

Site Coordinators and Staff need to take Bio-Terrorism courses 1, 2, & 3 by February 4, 2005. (Done)

Site Coordinators need to try to bring at least one student to help deliver lunches and take blood pressures at the capitol on Legislative Day. They also need to be invited to the dinner. Please send the names of students to April by February 1, 2005. (Done)

All Legislative Committee chairs need to email an update on committee plans/ progress for Legislative Day to April by February 1, 2005. (Done)

All Site Coordinators are encouraged to join the West Virginia Rural Health Association. (Done)

Guest Speaker - Holli Smith, WV Walks

Ms Smith talked about the WV Walks campaign. An ad campaign will began on March 15^th and will run through May 10^th. They are promoting 10-minute segments of walking three (3) times daily. She handed out business cards and gave the website www.wvwalks.org for additional information. Should any SC have additional questions Holli can be reached also at 740-695-3683.

Committee Reports

Evaluation - Judy reported that the WVSOM student status (IN vs RHEP) has caused some concern. She asked April to clarify the situation on housing and RHEP resources being used by "IN" students. She also reported that Jody has the (site) evaluations completed and she is reviewing those sites with better response rates to see what tips might be shared to improve the response rates on the lower end.

Joint Outreach/Curriculum Committee - no meeting this month

Finance - Parr reported that Policy 2004-03 concerning Preceptor Honorariums was defeated. The committee approved the request from Eastern and Winding Roads and all quarterly reports are current and were approved as submitted.

School - Carla reported the committee plans to ask the other committees to meet in June for an all day meeting to focus on Service Learning. This would be in place of the regular meetings in June. It was noted that the "Level 3" sites should be updated constantly. If you do not have a site (in a Level 3 county) then deny the rotation immediately so that another rotation can be requested. She also reported that IDE's are being encouraged instead of the IDS format to save on transportation and scheduling issues with students.

IT - no meeting this month

Recruitment and Retention - Penny reported that Ralph Utzman updated the committee on upcoming changes to the PT program making it a doctorate program. She also reported that SW AHEC has a Fellowship/RHAP spot open. For more information contact Debbie Curry.

Faculty Development - April reported that the fall Faculty Development program will be held September 23-25 at the Embassy Suites in Charleston. She also noted that the 2006 conference will be held at Embassy Suites and will be a regional AHEC event with national speakers.

RHEP/AHEC Seminar - Carla and Lora updated the group on plans for the Seminar (April 27-29) to be held at Tygart Lake.

Office of Rural Health: April made a brief report on the Legislative Day activity and updated everyone on the status of our funding. RHEP funding is in the "Higher Education bill". The reauthorization language (for the Advisory Board) will be in the Omnibus Bill at the end of session. She asked for four volunteers to work with Margaret on the Outcome Based Funding Model. Those people are Chuck, Parr, Malinda and Georgianna. Chuck will ask Malinda to make sure she is willing to participate.

April also reported that the committee is further developing the manual located on the Website dealing with IDS/IDE. She will keep us updated on the progress.

Derrick asked for folks to help him with Web Page revisions. Penny, Lora, Kathryn and Amanda will serve on a committee to redesign the website. Students will be asked to participate as well. He said he was most concerned about it being easy to use.

Helpful Hints and Other concerns:

· Georgianna reported that a second CARDIAC liaison-type position is being considered for next year. The person would share responsibilities with her to assist with coordination of CARDIAC. She also reported that as a result of the meeting in January there may be some intervention programs available to sites who are interested in conducting more interventions as a follow-up to the school screenings. More on both of these topics at the Summer Training sessions.

· Elizabeth asked if we could schedule the next few meetings so SC could have them on their schedules. The following was decided:

April 29 May (skip)

June 14 (short) July 19

August 16 September 13 (short)

October 18 November 15 (short)

December 6

NEXT STEPS-

1) S/C to send a letter of explanation to all preceptors of Level III sites.

2) S/C to share best practices of IDE rotations by May 1st. Elizabeth will then compile the information.

3) Please send Derrick any suggestions you have to help update all websites by April 6th

4) Send Georgiana and "job description" ideas you may have for the new position of "Cardiac Liaison" by April 10^th.

Meeting adjourned at 12:15 pm.

Submitted by: Georgianna S. Tillis

Site Coordinator Team Positions as of January, 2005

Facilitator (January 1, 2005-June 30, 2005): Judy Koehler

Agenda Maker: Lora Adkins

Minute Taker: Georgianna Tillis

Next Steps: Penny Asbury

Group Agreements/Phone List/Secretary: Carla Campbell

Critique: Anna Reno

GASP: Robert Blake/Chuck Conner

Committees: (August 1, 2004 - June 30, 2005)

Advisory Panel *: Elizabeth Richmond (Judy Koehler)

Curriculum: Shannon Bell/Kathryn Greenlief (Dalena Riggs)

R & R: Anna Reno/Penny Asbury (Judy Koehler)

Faculty Development: Parr Thacker/Robert Blake (Kathryn Greenlief)

IT: Chuck Conner/Lora Adkins

Evaluation: Judy Koehler (Dalena Riggs)

School: Sonnie Strader/Elizabeth Richmond

Finance: Malinda Turner/Parr Thacker (Chuck Conner & Robert Blake)

Student Advisory: Chuck Conner/Carla Campbell

*elected position

(name) signifies the alternate for that position

Meeting Schedule for 2005