RHEP Site
Coordinator Meeting
Days Inn,
Flatwoods
Approved August 9,
2005
June 14, 2005
Present: Lora Adkins, Carla Campbell,
Malinda Turner, Shannon Bell, Penny Asbury, Georgianna Tillis, Parr Thacker,
Sonnie Strader, Judy Koehler, Kathryn Greenlief, Chuck Conner, and Anna Reno;
ORH staff April Vestal and Derrick Day.
Absent: Elizabeth Richmond and
Dalena Riggs.
Judy called the meeting to order at 9:06 a.m.
As a check-in each person attending shared what they
do in their "spare" time.
The April minutes were approved as submitted on a
fist or five showing.
Penny reviewed Next Steps from April. They were:
- Site Coordinators to
send a letter of explanation to all preceptors and sites regarding
the new policy on site
levels. Notify April & Jody by
May 30th. (complete)
- Everyone to contact
Patti Crawford if they plan to attend the June 17th CME
Training. Patti will be sending
out more information prior to the meeting. (complete)
- Georgianna will send
out more information on the Ruby Payne Training scheduled for June 8th
as soon as possible. (complete)
- Derrick will be testing
and correcting all list-serves as soon as possible. (complete)
5.
Issues
you would like discussed at the June 13th Cardiac Meeting are to be
brought to Georgianna's attention as soon as possible. (complete)
Committee Reports ---
Outreach
Joint -
Shannon reported that the committee had held a session focusing on the Service
Learning component as a follow-up to the February meeting. The committee plans to develop the
following:
·An On-Line Module for
students around Service Learning. This
will include objectives for the students to look at and work on.
·An On-Line Module for
Faculty around SL. CME's will be
available for completion.
·Further develop specific
projects on-line using the Institute of Medicine model.
Chuck
suggested that the Student Orientation needs to be updated before we need to
use it again. He will chair the
committee and Penny volunteered to help him along with Derrick. Kathryn reported that NWRHEC is currently
updating their orientation packet. She
will make a copy available to the committee (and other SC's) for review.
The
dental evaluation was discussed briefly.
It was suggested that sites could use this evaluation as a tool to
report any outstanding work done by a student (or any problems).
Finance
- Malinda
reported that the 3rd Quarter reports were approved from all the
consortia. FY 2006 Budget submissions
were also approved.
She
also reported that the fund balance had been discussed and the five priority
items will be discussed for use of the monies.
The $220,000 projected "fund balance" from FY 05 is frozen and can not
be spent (after June 30, 2005). She
reported that Hilda had recommended that any funds available to consortia
boards could be spent on CARDIAC.
CARDIAC may strain some budgets and the use of funds for screenings is a
benefit to the program as a whole.
She reported that the Committee has asked for a report on the spending of the Graduate Medical Education dollars which is the 2% of each consortia's budget retained by the WV Higher Education Policy Commission. More on this later.
IT
Committee request was discussed informally.
Since there was no formal request and too little money available the Up-To-Date
subscriptions will not be purchased.
Malinda
reminded everyone that Margaret said the Grant Award Agreement signature pages
for each site will be corrected and emailed immediately. Please replace this sheet in the Award
documents received today.
Faculty
Development -
April reported that the committee is working on the conference agenda. The Save the Date cards have been mailed for
the September 23-25 event at the Embassy Suites Hotel in Charleston.
She
reported that the on-line manual is being revised and some planning has gone
into scheduling an IDE training for OSCD.
More details later.
Office
of Rural Health: April reminded SC's of their
3 objectives that they were to develop with the AHEC directors. Those will be reviewed in 90 days. These objectives were to target or enhance
the AHEC/RHEP relationships.
April
discussed the possibility of holding joint RHEP/AHEC meetings monthly. It was decided (on a fist or five) that
separate meetings need to be maintained with the Quarterly joint meeting being
held.
April
reminded everyone of the 3 by 3 meetings.
3 community members should visit each state legislator 3 times by the
end of November. Hilda would like to
have a report when legislators have been visited. Phone calls, person visits and letters would all be considered
"visits".
April
then discussed the Benedum funding for the year-long assessment. This is a project that Benedum has offered
to fund to look at the effectiveness of RHEP as well as evaluate the whole
program and the recruitment efforts statewide.
April
will begin to update the RHEP brochure after July 1.
Carla
reported that the Seminar Evaluations will be emailed to everyone. Elizabeth and April have volunteered for the
next planning committee.
AHEC Reports -
- SWAHEC - Carla reported that the SC's had met w/ Debbie Curry and a
second meeting is scheduled.
- Central AHEC - Chuck and Shannon will be participating with
Directors on their monthly calls.
The first meeting of the board is scheduled. Shannon is not leaving until the first
of September so she continues to be involved.
- Eastern AHEC - Malinda reported that they are sharing some staff and
space in the Martinsburg office.
- NWRHEC - Anna will be moving to Glenville ASAP. Parr has accepted a position with
NWRHEC as the Development Director and will be starting to work for them
on July 5. New email addresses
are: anna.reno@glenville.edu and parr.thacker@glenville.edu.
- SEAHEC - Lora reported improved communication. Meeting monthly on Cultural Competence
program and meetings are being held regularly with SC's.
Committee Assignments and
the election of the Advisory Panel representative was
held. They will be as follows for the
next year:
Facilitator (July 1, 2005 - December 31, 2005): Anna Reno
(January 1, 2006 - June 30, 2006) Lora Adkins
Agenda Maker: Sonnie
Strader
Minute Taker: Georgianna
Tillis
Next Steps: Penny
Asbury
Group Agreements/Phone List/Secretary: Carla
Campbell
Critique: Dalena
Riggs
GASP: Chuck
Conner/Elizabeth Richmond
Committee
Representatives: (August 1, 2005 - June 30, 2006)
Advisory Panel *: Sonnie
Strader (Penny Asbury)
Curriculum: Kathryn
Greenlief & _________ (Judy Koehler)
R & R: Anna
Reno/Sonnie Strader (Kathryn Greenlief)
Faculty Development: Penny
Asbury & ________ (Sonnie Strader)
IT: Chuck
Conner/Lora Adkins (Carla Campbell)
Evaluation: Lora
Adkins & Dalena Riggs (Sonnie Strader)
School: Elizabeth
Richmond & Carla Campbell (Malinda)
Finance: Judy
Koehler & Chuck Conner (Malinda)
Student
Advisory: Chuck
Conner/Carla Campbell (Georgianna)
*elected
position
(Name) signifies
the alternate for that position
NEXT STEPS-
- Kathryn will email or mail
S/C Northern AHEC Student Orientation Packets when completed and approved.
- Site Coordinators and
their AHEC Directors need to come up with three (3) objectives that would
enhance the RHEP/AHEC Partnership by July 31.
- Carla will email the
Group Agreements to all AHEC Directors.
- 3 X 3 visits to be done
by he end of November 2005. Email
Hilda and April as visits occur and the outcome of the discussions.
- April will update
talking points to legislators and email them to all S/C as soon as
possible.
- Carla will email AHEC Directors/Site Coordinators and all involved the Retreat Evaluations as soon as possible.
Meeting adjourned at 11:45
AM. Next meeting will be held on July
12, 10 AM - 3 PM at the Braxton LRC.
Submitted by: Georgianna S.
Tillis
Site
Coordinator Team Positions as of July, 2005
Facilitator (July 1, 2005 - December 31, 2005): Anna Reno
(January 1, 2006 - June 30, 2006) Lora Adkins
Agenda Maker: Sonnie
Strader
Minute Taker: Georgianna
Tillis
Next Steps: Penny
Asbury
Group Agreements/Phone List/Secretary: Carla
Campbell
Critique: Dalena
Riggs
GASP: Chuck
Conner/Elizabeth Richmond
Committees:
(August 1, 2004 - June 30, 2005)
Advisory Panel *: Sonnie
Strader (Penny Asbury)
Curriculum: Kathryn
Greenlief & _________ (Judy Koehler)
R & R: Anna
Reno/Sonnie Strader (Kathryn Greenlief)
Faculty Development: Penny
Asbury & ________ (Sonnie Strader)
IT: Chuck
Conner/Lora Adkins (Carla Campbell)
Evaluation: Lora
Adkins/Dalena Riggs (Sonnie Strader)
School: Elizabeth
Richmond/Carla Campbell (Malinda)
Finance: Judy
Koehler/Chuck Conner (Malinda)
Student
Advisory: Chuck
Conner/Carla Campbell (Georgianna)
*elected
position
(Name) signifies
the alternate for that position
Meeting
Schedule for 2005
July 12 August 9
September 13 (short) October 11
November 15 (short) December 6