RHEP Site
Coordinator Meeting
John Jones Conference
Center
Approved March 13, 2007
January 16, 2007
The
meeting was called to order by Elizabeth Richmond.
Those attending in addition to
Approval
of September and November meeting minutes was passed on a fist or five showing.
Next Steps were reviewed by Penny.
1. Email Hilda with any issues
you may have that the Deans of the schools may need to address. (completed)
2. Site Coordinators need to
send Chuck issues about scheduling and requests of student in tracker. (completed)
3. Anna will send the group a
copy of the 2006 Residency/Fellowship Placement Report. (completed)
4. Site Coordinators need to
check and see if their site details are up to date on tracker, send any updates
to Derrick along with any FAQ's to be posted on the web. (on-going)
5. Send Hilda examples of
housing and budget challenges you face by October 15, 2006. (completed)
6. Send Hilda your concerns for
how you will accommodate the increase student volume. (completed)
New
Next Steps November 8, 2006
7. April will email SC's more
details on Strategic Plan (completed)
8. April will discuss/email
Margaret and Hilda that the Finance Committee needs to report on the status of
hiring a Director of Development (community members and SC's are concerned)
(on-going)
9. Review the SC Strategic Plan
that was presented and send comments and recommendations to
10. All SC are to contact any newly elected
Legislator concerning the RHEP Program ASAP
(on-going)
11. Hilda will send Legislative Talking Points (completed)
12. Send Hilda any issues with
Housing Capacity, Field Faculty Capacity and budget restraints due to and
increase in student volume ASAP. (completed)
Guests
SEARCH - Guest Jacki
Masi passed out new applications for SEARCH grant and
discussed new guidelines. Dental and medical students are required to have 2
years of education while all others only have to have 1 year. She also pointed out the "How To Fill Out" section which she feels will assist students in
competing the applications.
Legislative Update: Amber Crist
reminded SC's that RHEP and AHEC should display jointly on February 5th. Georgianna reported that each Legislator had
been invited to a CARDIAC screening at the Capitol. She furnished a copy of the letter and voucher
that was sent to each. SC were encouraged to contact each of their legislators to
remind them of the screening and make appointments for visits on that day. First Lady Gayle Manchin
will be the keynote speaker for the banquet.
Office of Rural Health
April reviewed the
activities for the day. She also
reported that the Faculty Development brochure will be mailed this week. FD will be held at the
Hilda reported on
Legislative Day activities and reminded the group that the First Lady of WV
will be our Keynote Speaker at the banquet.
She discussed the Talking Points that have been emailed for use during
discussions with Legislators. She
reported that we have passed the One Millionth Community Service Contact. A press release will be issued on the
event. She also reported that
strategies for long-term funding through the Legislature are being discussed
within HEPC leadership. More details
later on this.
Other
SC Concerns/Helpful Hints/Appreciations -
Hilda thanked the group for the well wishes during
her Family Leave time.
Georgianna reported that
CARDIAC and RHEP may be looked to for support in the collection of BMI's at the
Kindergarten and Second Grade levels.
How this will happen is still up in the air but she will keep SC's
posted as information is available. She
also reported that the Summer Training for CARDIAC has been scheduled for August
6-7 at Sutton Days Inn.
Next steps were reviewed by Kathryn to include:
- Site
Coordinators need to check and see if their site details are up to date on
tracker, send any updates to Derrick along with any FAQ's to be posted on
the web.
- April will discuss/email Margaret and Hilda that
the Finance Committee needs to report on the status of hiring a Director
of Development
- All SC are to contact any newly elected
Legislator concerning the RHEP Program ASAP
- Send Georgianna students' names that can help w/CARDIAC screening
on Legislative Day
- Melinda will send SC sample of handouts to Legislators on
Legislative Day
- Continue sending April updates on 3X3 visits
- April will be sending SC PR release (1.2 million contacts)
- Send dates to Kim and copy Margaret & Hilda for Board 2007
local board meeting dates so Hilda can schedule a visit.
- Let Georgianna know if you want to serve on CARDIAC Committee for
Aug. 6 & 7 training
(Note: Elizabeth and
Kathryn volunteered after the meeting)
Meeting
adjourned at 12:00 noon.
Submitted
by:
Georgianna
Tillis
Site Coordinator Team Positions as of July, 2006
Facilitators July 06-December 06 Lora Adkins
Jan 07- June 07 Elizabeth Richmond
Agenda Maker Dalena Riggs
Minute Taker Georgianna Tillis
Next Steps Penny Asbury
Group Agreements/Phone List/etc Carla Campbell
Critique Crystal Welch
GASP Chuck Conner and Elizabeth Richmond
Advisory Panel Rep Penny Asbury (Anna Reno)
Curriculum Kathryn Greenlief (Amber)
Recruitment/Retention Anna Reno (Sonnie Strader)
IT Chuck Conner and Elizabeth Richmond
Evaluation Lora Adkins and Dalena Riggs
Schools Carla Campbell / Elizabeth Richmond
Finance Malinda Turner and Chuck Conner
Student Chuck Conner and Carla Campbell
Faculty Development Penny Rose and Crystal Welch
Meeting Schedule for 2007
February No
meeting
March 13 Days
April Braxton
May 8 TBA
June 12 Days
Inn
July 10 MUSOM
August 14 TBA
September 11 Days
Inn
October 9 TBA
November 13 Days
Inn
December 11 TBA