West Virginia Rural Health Education Partnerships/Area Health Education Centers

RHEP Site Coordinator Meeting

John Jones Conference Center, Morgantown, WV

WVU Health Sciences Center

January 26, 2009

 

 

Chuck Conner called the meeting to order and asked everyone to introduce themselves with a "check in".  That "check-in" was to share one cost saving measure that has been employed in your consortium over the last few months. 

 

Those attending in addition to Conner were RHEP staff Elizabeth Richmond, Carla Campbell, Terri Lilly and Anna Reno, Crystal Welch, Kathryn Greenlief, Sonnie Strader, Georgianna Tillis, Tina Whitt, Betty Baker, John Walters and Christi Rogers, Malinda Turner, and Lora Adkins; and ORH staff April Vestal, Derrick Day and Jacki Novacich.

 

Minutes were approved from the December meeting using the fist or five sign.

 

The next steps were reviewed by Sonnie Strader:

1.      Derrick will send out a new link to the revised website (ongoing)

 

2.      Continue to contact Lew with any of your legislative visits or contacts (ongoing)

 

3.      Please send any potential donor names and contact information  for the upcoming Legislative Dinner to April and Hilda (ongoing)

 

4.      Retreat Committee will send more information out as soon as possible on the upcoming Retreat  (ongoing)

 

5.      April will follow up with WVU Nursing Department concerning their attendance at the WVU Rural Fair  (complete)

 

6.      Kathryn will check on the availability of the Braxton LRC for the upcoming S/C Meetings  (ongoing)

 

7.      Georgianna will check concerning the MU Alumni Data Base and send us the information by email  (ongoing)

 

8.      April will check with MU concerning a possible Student Rural Fair  (complete)

 

9.      Send your Cardiac concerns to Georgianna ASAP. (complete)

 

 

Committee Reports

 

Retreat Committee: The retreat dates are May 20-22, 2009.  It will be held at the Blennerhasset Hotel in Parkersburg, WV.  There was no update at this time.

 

Legislative Planning:  Lora showed the group the "Star" image that is being reproduced to give to all the partners exhibiting at the Capitol on Legislative Day.  The buttons and hand sanitizers with the same message have been ordered as well as a Banner that will be hung up in the rotunda area.  Georgianna reported that the Woman's Club of Dunbar is on board to bring the Boxed Lunches as in the past.  She has shared a list of legislators that each person will be visiting and made a few changes per requests.  Labels will be furnished to each SC on that day with the Legislator's name on it. 

 

Office of Rural Health report was given by April.  She reported that the $600,000 in the Governors "asking budget" will remain this year.  She reminded everyone that Hilda had updated the handout that can be shared by community members with the legislators.  (Hilda was absent because she is attending the Rural Health meetings in Washington, DC)

 

The AHEC grant has been submitted with 5 centers.  WVSOM is back in the program and Southern Counties will be participating.

 

April reported that plans are in full swing for the Legislative dinner but it will not be as elaborate as last year's affair.  They are still looking for sponsors and nominations (for the awards) are open until February 6^th. 

 

Special Speakers Carol Mangone and Mary Slabinsky discussed the Taking Charge program - a health education program for senior citizens. 

 

Next Steps were shared by Sonnie:

• Derrick will send out a new link to the revised website (ongoing).

 

• Continue to contact Lew Holloway with any of your legislative visits or contacts (ongoing).

 

• Please send any potential donor names and contact information for the upcoming Legislative Dinner to April and Hilda (ongoing).

 

• Retreat Committee will send more information out, as soon as possible, on the upcoming Retreat (ongoing).

 

• Kathryn will check on the availability of the Braxton LRC for the upcoming S/C meetings (ongoing).

 

• Georgianna will check concerning the MU Alumni Data base and send coordinators the information by email (ongoing).

 

• April will follow up with Amber concerning room arrangements for the Retreat.

 

• April will draft a letter regarding partner displays at the Capitol, for Legislative Day.

 

• Coordinators are to let April know how we are going to partner with AHEC at Legislative Day and how many tables and chairs we need for our displays.

 

• Georgianna will send a list of legislators, who will be receiving the boxed lunches on Legislative Day, for coordinators to review and then let her know of any changes or additional people whom they want to deliver lunches to.

 

• Coordinators should let April know, as soon as possible, of any partner, organization, etc., that might be interested in sponsoring the Legislative Awards Dinner.

 

• Awards committee is accepting nominations for the Legislative Awards until Feb. 6.

 

• Coordinators should contact private entities where HIPPA compliance may be in question and bring back information to the next coordinator meeting.

 

• Carla Campbell will check to see if the Feb. 10 AHEC/RHEP joint meeting can be rescheduled to coincide with the MU Student Fair on Feb. 20, in Huntington.

 

The meeting adjourned about noon and the SC's had boxed lunches provided by the RHEP program before adjourning to the hallway near the Pylons Lobby for the Rural Health Fair held for all HSC students who are scheduling rural rotations. 

 

Submitted by:

Georgianna Tillis

 

 

 

 

 

 

SC Positions and Committee appointments were identified for the upcoming year.  They are:

            Facilitator         Jan-June                       Chuck Conner

                                    July-Dec                       Carla Campbell

            Agenda Maker                                     Elizabeth Richmond

            Minute Taker                                        Georgianna Tillis

            Next Steps                                           Kendra Sullivan

            Group Agreements                               Kathryn Greenlief

            Committees      Faculty Dev                  Sonnie Strader

                                                                        Penny Asbury

                                    Advisory Panel Anna Reno

                                                                        Chuck (alternate)

                                    Joint Curriculum/Outreach         Elizabeth Richmond

                                                                                    Kendra Sullivan

                                    R/R                              Anna Reno

                                    IT                                 Kathryn Greenlief

                                                                        Carla Campbell

                                    Evaluation                     Kathryn Greenlief

                                                                        Sonnie Strader

                                    Schools                        Malinda Turner

                                                                        Carla Campbell

                                    Finance                        Malinda Turner

                                                                        Chuck Conner

 

Meeting Schedule will include:            Jan 26              SC meeting (WVU)

Feb 9               Advisory  (Web AT)

                                                            Feb 10             Joint RHEP/AHEC (Web)

                                                            Mar 2               Legislative Day/Dinner

                                                            April 14            SC meeting (Braxton LRC)

                                                            May 20-22       Joint Retreat (Blennerhasset Hotel, Pkbg)

                                                            June 8              Advisory  (Days Inn)

                                                            July 14             SC meeting (Braxton LRC)

                                                            Sept 14            Advisory (Web AT)

                                                            Sept 15            Joint RHEP/AHEC (Web AT)

                                                            Nov 9              Advisory (Days Inn)

                                                            Nov 10                        Joint RHEP/AHEC (Days)

                                                            Dec 8               SC meeting (Braxton LRC)