West Virginia Rural Health Education Partnerships/Area Health Education Centers

RHEP Site Coordinator Meeting

Days Inn Hotel - Beckley Room

Approved September 15, 2009

July 14, 2009

 

 

Carla Campbell called the meeting to order.  Elizabeth presented the "check-in" activity directing those in attendance to "fill in the blank" on the situation that they "selected".  These were shared later in the meeting. 

 

Those attending in addition to Campbell were RHEP staff Elizabeth Richmond, Anna Reno, Sonnie Strader, Georgianna Tillis, John Walters, Kathryn Greenlief, Malinda Turner, Sarah Adkins and Lora Adkins; and ORH staff April Vestal.    

 

Minutes were approved from the April with one correction (Kendra Sullivan presented the Next Steps)  meeting using the fist or five sign.. 

 

The next steps were reviewed by Sonnie Strader:

• Continue to contact Lew Holloway with any of your legislative visits or contacts. (on-going)
• Georgianna will check concerning the MU Alumni Data base and send coordinators the information by email (ongoing).
• Georgianna will ask Dr. Neal about making an addition to the superintendent's letter. (complete)
• April will ask the School Committee to revisit HIPPA policy 2003-01. (complete)
• April will follow up with Kristy Pritt and Beth High regarding RHEP housing report. (complete)
• April will contact Kristy and Rose to ensure they are sharing information. (complete)
• Site Coordinators will give feedback to Rose regarding housing by May 1^st, 2009. (complete)
• Hilda will invite WVU's attorney to discuss FERPA/provide training to AHEC Directors and Site Coordinators. (on-going)
• Georgianna will verify meeting date during the 2^nd week in August for Cardiac Training. (complete)
• Georgianna will send out a survey to Site Coordinators regarding Cardiac information gathering and forms. (complete)
• Site Coordinators should send Chuck 2 service learning reflections within the next week. (complete)
• Georgianna will forward information to the group regarding an obesity forum in Huntington. (complete)
• Lew will email Friedland report to April.  April will distribute the report to the group. (complete)
• Hilda will email comment to Friedland report to the group. (complete)

 

 

ORH Report: April reported that Tuesday, December 1, 2009 will be the date for the WVSOM Rural Fair on the Lewisburg campus.  She also said that WVU is looking into moving their fair up to an earlier date - perhaps in late October or early November.  She will get a date after school starts in August.

 

Legislative Interims are being held.  They will be held on Tuesday-Thursday of this week in Charleston.  On Wednesday evening the Education SubCommittee B will be hearing a review of the RHEP/AHEC program from Dr. Robert Walker, Vice-Chancellor/HEPC and an audit summary from the Office of Legislative Auditor Post Audit Division.

 

April reported that preliminary indications fro Dr. Walker are that there will be two committees working on the "redesign" of RHEP.  One committee will be comprised of Deans and Administrative folks at the Medical Schools and the other will be a working committee of people "on the ground/in the trenches" of the program.  She said he wants to keep the best parts of RHEP in the new program.  They are waiting on the new WVU leadership to prior making the committee announcement. 

 

Update AHEC - funding and status on federal dollars.  No stimulus money available in the WV request.

 

Legislative Events - We will hold a Rural Health Day at the Capitol on, Monday, February 8, 2010. 

 

Committee Updates:

 

Service Learning Update - Elizabeth, Chuck and April have received forms and information from SC's.  Forms are being reviewed and they will work with Kim Colebank to redesign a form that will be useful to everyone.  

 

Finance - Malinda reported that Beth High had taken the position held by Kristi Pritt previously but she is working on a part-time basis.  She reported there is approximately $142,000 in the fund balance as of June 15, 2009.  She also discussed a request from nursing for mileage traveled by SON students for rotations. 

 

SOLE Update - There have been some questions about the credit received for SOLE.  A SOLE module should count as one (1) IDS session plus the Service Learning experience.  April also reported that the SC's should now be able to see the Reflection piece. 

 

CARDIAC - Georgianna took names of SC's who need a second carrying case for the CARDIAC screening equipment.  Those are Malinda, Anna, Sarah, Sonnie and Kathryn.  Elizabeth then discussed the FERPA statement that was in the letter from Dr. Neal to the County School Superintendents.  Georgianna told them that she would check on that and further she would suggest that some time be devoted to this during the August CARDIAC training meeting set for RHEP staff and SC's.  (Note:  This issue will be discussed during the August 12^th  meeting in Flatwoods.)

 

Next Steps were shared by Sonnie:

 

• Georgianna will check concerning the MU Alumni Data base and send coordinators the information by email. (ongoing)
• April will ask the School Committee to revisit HIPPA policy 2003-01. (ongoing)
• Hilda will invite WVU's attorney to discuss FERPA/provide training to AHEC Directors and Site Coordinators. (ongoing)
• April will send out notes from the Strategic Planning session, held at the AHEC/RHEP retreat, for review/revision.
• Malinda will email Eastern Consortium's student rotation "prioritization" policy.
• If you have additional information regarding medical capacity, please contact Rose McClusky.
• Monday February 8, 2010 is the tentative date for RHEP Day at the Capitol.
• Email April with any concerns you have regarding the online sole.
• April will contact AHEC to see if there is a need to hold a group AHEC/RHEP meeting in September.
• April will check with Derrick to see if there is a web-link for the Service Learning Templates and ask him to send the link to the group.
• Kathryn will check with Mountaineer Food-bank, in Gassaway, to see if they have a meeting room available for September.

 

Finally, SC's discussed December SC meeting date.  Since WVSOM will be holding the Rural Fair on the first the group decided to move the December meeting from the eighth to December 1 if WVSOM can accommodate us with a room for a meeting that morning.  April will check with Patty Crawford. 

 

. 

 

 

The meeting adjourned about 3 PM. 

 

Submitted by:

Georgianna Tillis

 

 

 

 

 

 

SC Positions and Committee appointments were identified for the upcoming year.  They are:

            Facilitator         Jan-June                       Chuck Conner

                                    July-Dec                       Carla Campbell

            Agenda Maker                                     Elizabeth Richmond

            Minute Taker                                        Georgianna Tillis

            Next Steps                                           Sonnie Strader

            Group Agreements                               Kathryn Greenlief

            Committees      Faculty Dev                  Sonnie Strader

                                                                        Crystal Welch

                                    Advisory Panel Anna Reno

                                                                        Chuck (alternate)

                                    Joint Curriculum/Outreach         Elizabeth Richmond

                                                                                    Kendra Sullivan

                                    R/R                              Anna Reno

                                    IT                                 Kathryn Greenlief

                                                                        Carla Campbell

                                    Evaluation                     Kathryn Greenlief

                                                                        Sonnie Strader

                                    Schools                        Malinda Turner

                                                                        Carla Campbell

                                    Finance                        Malinda Turner

                                                                        Chuck Conner

 

Meeting Schedule will include:            Jan 26              SC meeting (WVU)

Feb 9               Advisory  (Web AT)

                                                            Feb 10             Joint RHEP/AHEC (Web)

                                                            Mar 2               Legislative Day/Dinner

                                                            April 14            SC meeting (Braxton LRC)

                                                            May 20-22       Joint Retreat (Blennerhasset Hotel, Pkbg)

                                                            June 8              Advisory  (Days Inn)

                                                            July 14             SC meeting (Braxton LRC)

                                                            Sept 14            Advisory (Web AT)

                                                            Sept 15            Joint RHEP/AHEC (Web AT)

                                                            Nov 9              Advisory (Days Inn)

                                                            Nov 10                        Joint RHEP/AHEC (Days)

                                                            Dec 1               SC meeting (WVSOM)